ADMINISTRATIVE COORDINATOR 4-ASSISTANT DIR. OFFICE
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ADMINISTRATIVE COORDINATOR 4-ASSISTANT DIR. OFFICE
Salary
$2,732.00 - $4,682.00 Monthly
Location
Monroe, LA
Job Type
Classified
Job Number
403SCY-221589-GOL
Department
Office of Juvenile Justice
Opening Date
05/28/2026
Closing Date
6/2/2026 2:57 PM Central
Description
Benefits
Questions
About this Job
Office of Juvenile Justice
Swanson Center for Youth
4701 S. Grand St., Monroe, LA 71202
https://ojj.la.gov/location/swanson-center-for-youth-monroe
The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive, law-abiding citizens. We are seeking a detail-oriented and dependable Administrative Coordinator 4 to support business operations with a focus on property control and asset management. This position plays a critical role in maintaining accurate inventory records, coordinating procurement and transfers, and ensuring compliance with state property regulations. The ideal candidate will bring strong organizational skills, a working knowledge of state systems, and a commitment to operational excellence in a mission-driven environment.
We're looking for a dependable professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities while ensuring accuracy, compliance, and exceptional administrative support.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Demonstrating Accountability:Owns results, meets standards, and responds to feedback professionally.
Following Policies and Procedures:Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
Managing Resources:Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
Acting with Ethics and Integrity:Acts with integrity, respects confidentiality, and treats people fairly.
Adapting to Change:Adjusts quickly and stays effective during change.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .
Job Duties and Other Information
Job Duties:
Manages property control & fleet - Oversees inventory, surplus, vehicle maintenance, logs, compliance, and audit-ready documentation.
Maintains inventory systems - Updates databases, prepares certification reports, and supports LPAA/OJJ audits.
Coordinates maintenance work orders - Enters and tracks preventive, routine, and emergency repairs; prepares reports for leadership.
Provides administrative support - Types agendas and correspondence, schedules meetings, prepares materials, and manages filing systems.
Handles purchasing & procurement - Creates requisitions, gathers vendor info, processes LaCarte transactions, maintains procurement files, and ensures compliance.
Processes receiving & documentation - Receives purchases electronically, submits payment documentation, and monitors consumables inventory.
Supports communication & problem-solving - Works with OJJ Financial Services, and State Purchasing to resolve issues and support policy updates.
Position-Specific Details:
Work Location: This vacancy is located at Swanson Center for Youth in Monroe, Louisiana.
Appointment Type: Full time, Probational
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed inR.S. 15:587.1 (c) (https://legis.la.gov/Legis/Law.aspx?p=y&d=79264)
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a current classified employee of the Louisiana Office of Juvenile Justice serving with permanent status?
Yes
No
02
Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?
Yes
No
03
If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A.
04
Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse?
Yes
No
05
If so, when? If "NO", enter N/A.
06
Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting?
Yes
No
07
If so, when? If "NO", enter N/A.
08
Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility @type (as defined in 42 U.S.C 1997)?
Yes
No
09
If so, when? If "NO", enter N/A.
10
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
11
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
12
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
13
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
14
MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
15
MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
16
If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.
Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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