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Office & Admin Specialist Int - Health Information Specialist

State of Minnesota • Anoka, MN • 3h ago

Working Title: Health Information Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: Direct Care and Treatment

Job ID : 94505

Location : Anoka

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 05/28/2026

Closing Date : 06/09/2026

Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Anoka Metro Trt Ctr AFSCME

Division/Unit : DCTSSVS / DCT HIMS Record Management

Work Shift/Work Hours : Day Shift, 8-4:30

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : HIMS

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will work on-site at the Anoka Regional Treatment Center

Direct Care and Treatment (DCT) is seeking an individual to join our Health Information Management Services (HIMS) Record Management Team for an exciting and rewarding opportunity as a Health Information Specialist! This position provides technical and administrative support to DCT within the HIMS Department. This position is expected to analyze medical records for completeness according to DCT standards.

Primary Responsibilities:

Index and scan paper medical record documents into electronic medical record after verifying all documents are completed in entirety and includes all pages.

Maintain a daily filing/scanning schedule to ensure accurate, up-to-date information is accessible in the medical record.

Respond to requests for medical records as needed for admissions and discharge for inpatient and outpatient programs.

Manage data collection of Health Information statistical data as required by accrediting and licensing agencies.

Analyze medical records for completeness according to DCT and facility policies & procedures.

Assist and participate in tasks as identified in the operation of the Health Information Management Services Department.

Minimum Qualifications

Specialized Terminology including medical terminology; document management; scanning, indexing and quality control.

Customer Service skills sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.

Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.

English Language skills write, speak, and/or read sufficient to compose correspondence with accurate spelling, grammar, and punctuation; and to communicate effectively with co-workers, customers, and the general public.

Physical Demands of this position include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort, and file documents.

Spreadsheet Skills sufficient to develop and modify basic spreadsheets, and sort and extract data.

Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.

Preferred Qualifications

Experience within the records management field, medical terminology, or electronic medical records.

Ability to interact with superiors, employees, and the public to gain their support and establish positive working relationships.

Ability to prepare, maintain and compile reports regarding health information.

Knowledge of state and federal laws and Data Privacy Act.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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