Administrative Assistant

Colliers Engineering & Design, Inc. • Hamilton, OH • 12h ago

Overview

Colliers Engineering & Design is seeking an Administrative Assistant to work in our Hamilton, OH office. This Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be called upon to perform billable project work.

Responsibilities

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.

Perform scanning and filing duties.

Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.

Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.

Scan, save and distribute all incoming mail to the appropriate person.

Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.

Manage telephone calls for assigned staff, as required.

Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.

Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.

Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.

Assist Human Resources with new hire tasks such as workspace set up.

Act as a liaison with Corporate Services.

Communicate with clients as directed by Project Manager.

Assist with submitting and receiving deliverables via various processes and procedures.

Assist in updating and maintaining internal and client databases.

Complete additional tasks as needed.

Qualifications

Associates/Vocational or related training education.

0-3+ years of related office experience.

Notary public preferred.

Strong organizational skills with the ability to prioritize and multi-task.

Proficient in Microsoft Office Suite/O365 applications.

Ability to problem-solve.

Resourceful and proactive.

Display professionalism in handling sensitive and confidential information.

Ability to identify, analyze, communicate, and implement process improvements.

Ability to support remote management.

Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Associates/Vocational or related training education.

0-3+ years of related office experience.

Notary public preferred.

Strong organizational skills with the ability to prioritize and multi-task.

Proficient in Microsoft Office Suite/O365 applications.

Ability to problem-solve.

Resourceful and proactive.

Display professionalism in handling sensitive and confidential information.

Ability to identify, analyze, communicate, and implement process improvements.

Ability to support remote management.

Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most impor

Similar Jobs

Guest Service Expert

Marriott • Covington, KY • 1h ago

Management & Administrative

Additional Information Experience Preferred Job Number 26064657 Job Category Food and Beverage & Culinary Location Courtyard by Marriott Cincinnati Covington, 500 W 3rd St, Covington, Kentucky, United States, 41011 V...

1h ago

Go to Apply

Guest Service Expert

Marriott • Covington, KY • 1h ago

Management & Administrative

Additional Information Evening Shift, Experience Preferred Job Number 26064662 Job Category Food and Beverage & Culinary Location Courtyard by Marriott Cincinnati Covington, 500 W 3rd St, Covington, Kentucky, United...

1h ago

Go to Apply

Territory Sales Manager

Williams Scotsman, Inc. • Fairfield, OH • 6h ago

Management & Administrative

At WillScot, our team of nearly 5000+ people makes our company a Great Place to Work and we believe our people are what give us a competitive advantage in the industry. Our differentiation begins with our values, which a...

6h ago

Go to Apply

Install Sales Manager

84 Lumber Company • Cincinnati, OH • 6h ago

Management & Administrative

Overview Are you ready to build a rewarding and lifelong career? Do you thrive in a team environment that challenges you to be your best? Join 84 Lumber, a family-owned company founded on growth, stability, and the minds...

6h ago

Go to Apply

Administrative Officer

Veterans Affairs, Veterans Health Administration • Norwood, OH • 8h ago

Management & Administrative

Summary The Supervisory Administrative Officer (AO) for the Mental Health Care Line (MHCL) partners with the Chief of the Mental Health Care Line in personnel management, clinical operations and administration of mental...

8h ago

Go to Apply

Oracle Supply Chain Senior Consultant

Deloitte • Cincinnati, OH • 8h ago

Management & Administrative

Today's chief financial officers (CFOs) and supply chain executives are being asked to improve business performance and shareholder value, along with operational effectiveness and efficiency. As an Oracle Senior Consulta...

8h ago

Go to Apply

Administrative Assistant (Data Centers)

Jacobs • Cincinnati, OH • 12h ago

Management & Administrative

This job opportunity is available at ANY location in the United States. Ideally, selected candidates will be near a JACOBS U.S. based office. At Jacobs, we're challenging today to reinvent tomorrow by solving the world's...

12h ago

Go to Apply

Administrative Assistant

Robert Half • Arlington Heights, OH • 12h ago

Management & Administrative

Description We are looking for an Administrative Assistant to support daily business and ministry operations for a church office. This contract opportunity is ideal for someone who is highly organized, detail-oriented, a...

12h ago

Go to Apply

Client Success Manager

U.S. Bank • Cincinnati, OH • 12h ago

Management & Administrative

Spokane, Washington residents: If a street address is not available, enter N/A when completing a job application. At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make bet...

12h ago

Go to Apply

Customer Service Advisor 1 Float - Beavercreek - Dayton, OH

WesBanco Bank, Inc • Franklin, OH • 12h ago

Management & Administrative

33d Customer Service Advisor 1 Float - Beavercreek 32-9222 Multiple Locations Location This position is 100% in office. The employee will work their scheduled work hours in a designated WesBanco location. Consideration f...

12h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)