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Administrative Assistant

System One • Bellevue, WA • 10h ago

Location: Everett, WA / Bellevue, WA

Schedule: Hybrid - 3+ days onsite

Type: Full-Time

Overview

System One is seeking an Administrative Assistant to support a cutting-edge organization focused on advancing next-generation radiopharmaceutical technologies for cancer treatment. This role will provide executive and administrative support within a fast-paced, high-growth environment supporting conference coordination, travel, onboarding activities, event planning, and day-to-day operational support.

This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a collaborative environment and enjoys supporting executive teams in a mission-driven organization.

Responsibilities

Support executives and partner closely with senior executive assistants on daily administrative activities

Coordinate conferences, meetings, and events including registrations, hotel accommodations, transportation, and scheduling logistics

Assist with calendar management and conference room scheduling

Prepare and process travel arrangements and expense reports

Support onboarding activities for new hires, including tracking action items and updating SharePoint resources

Assist with preparation of meeting agendas, note taking, and meeting logistics

Copy, scan, file, and maintain documentation and records

Edit and proofread presentations, spreadsheets, reports, and other documents

Travel between Bellevue and Everett sites as needed to support meetings and events

Provide additional administrative and operational support as assigned

Qualifications

3+ years of administrative support experience in a professional environment

Experience coordinating conferences and events, including domestic and international travel logistics

Strong proficiency with Microsoft Office Suite, including Teams, OneDrive, and SharePoint

Excellent written and verbal communication skills

Strong organizational skills with the ability to prioritize multiple tasks effectively

High attention to detail with strong proofreading and editing skills

Ability to work independently with minimal supervision

Professional demeanor with strong interpersonal and customer service skills

Ability to maintain confidentiality and exercise sound judgment

High school diploma required; college degree preferred or equivalent relevant experience

Preferred Experience

Experience supporting executive-level personnel

Experience working in fast-paced or highly regulated environments

Familiarity with onboarding coordination and event management

Additional Requirements

Ability to work onsite in Bellevue and Everett, WA as needed

Personal transportation required

Flexibility to occasionally support meetings outside standard business hours

Ability to lift up to 25 lbs occasionally

Ref: #161-Managed Staffing Charlotte

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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