Administrative Assistant

Robert Half • Union City, CA • 3h ago

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position for someone who can keep administrative tasks organized, provide a welcoming front-desk presence, and help ensure smooth communication across the office. The ideal candidate is comfortable handling a variety of clerical duties, managing inbound calls, and maintaining accurate records in a fast-paced environment.

Responsibilities:

Manage day-to-day administrative activities to keep office operations efficient and well organized.

Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts.

Welcome visitors and provide front-desk support while maintaining a positive and organized office environment.

Enter, update, and maintain records with accuracy to support reporting and general administrative needs.

Prepare, organize, and distribute documents, correspondence, and other routine office materials.

Coordinate schedules, appointments, and general office communications to support team productivity.

Assist with filing, recordkeeping, and other clerical functions that contribute to smooth daily operations. Requirements - Experience providing administrative support in an office setting.

Ability to handle inbound calls courteously and route information accurately.

Proficiency in data entry with strong attention to detail.

Comfortable performing receptionist and front-desk responsibilities.

Strong organizational skills and the ability to manage multiple tasks effectively.

Clear written and verbal communication skills.

Dependable, detail-oriented, and able to work independently in a contract role. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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