Educational Administrative AssistantJob Description
The Educational Administrative Assistant serves as the primary front office contact, creating a professional, friendly, and efficient first impression for visitors, clients, and internal staff. This role provides comprehensive administrative and operational support across multiple functional areas, performing a wide range of clerical, receptionist, and project-based tasks. The position plays a key role in ensuring smooth day-to-day operations by managing front office activities, maintaining accurate records, and supporting a variety of organizational processes within an education-focused environment.
Responsibilities
Serve as the main reception contact, greeting visitors in a professional and courteous manner
Ensure all visitors sign in and follow established access procedures
Answer and manage multi-line telephone calls promptly, directing inquiries appropriately
Follow all internal protocols, processes, and procedures in daily activities
Provide general administrative and clerical support to leadership and staff
Prepare written responses to routine inquiries from internal and external parties
Receive deliveries and manage incoming and outgoing mail, including sorting and distribution
Maintain postage and shipping processes for packages and correspondence
Enter and manage orders within internal systems to support operational needs
Order and maintain supplies, materials, and equipment based on team requests
Distribute company-issued items and maintain accurate documentation records
Maintain and organize electronic filing systems to ensure accurate recordkeeping
Scan and upload documents into appropriate systems
Generate and distribute routine reports, including tracking and follow-up on key metrics
Assist with monitoring attendance or participation data and support follow-up efforts as needed
Handle requests for information and verification from third parties in accordance with policies
Maintain strict confidentiality of sensitive information and records at all times
Prepare reports, spreadsheets, and other documentation to support operations
Support team members with project-based work and cross-functional initiatives
Assist with event coordination and preparation of materials as needed
Essential Skills
3-5 years of experience in an administrative, office support, or similar role
High School Diploma or GED required
Proficiency in Microsoft Office (Word, Excel, Outlook) and general office software
Strong customer service and interpersonal skills
Experience with data entry, recordkeeping, and administrative processes
Ability to manage multiple priorities with strong attention to detail
Experience working with electronic filing systems and databases
Ability to operate standard office equipment (phones, copiers, scanners, printers)
Clear verbal and written communication skills
Strong organizational and time management skills
Knowledge of professional office procedures and etiquette
Ability to handle sensitive information with discretion and confidentiality
Additional Skills & Qualifications
Associate's degree or related training preferred
Experience in a front desk or receptionist capacity
Experience in a fast-paced, client- or service-oriented environment
Familiarity with ordering, inventory, or tracking systems
Bilingual communication skills are a plus
Experience supporting multiple teams or departments
Ability to contribute to and support project-based work
Strong collaboration skills across cross-functional teams
Experience within the education industry is a strong plus
Work Environment
This role operates in a professional, education-focused office setting with frequent interaction with visitors, clients, and internal staff. The position requires a consistently professional and welcoming demeanor, along with strong organizational and multitasking abilities. Daily responsibilities involve the use of computers, phone systems, and standard office equipment, as well as administrative software. The role follows a structured weekday schedule, with some variation based on operational needs.
Job Type & Location
This is a Contract position based out of Waterbury, CT.
Pay and Benefits
The pay range for this position is $18.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Waterbury,CT.
Application Deadline
This position is anticipated to close on Jun 9, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
