Receptionist and Administrative Assistant
Job Description
The Receptionist and Administrative Assistant serves as the first point of contact for employees, visitors, and external partners while providing reliable administrative support across multiple departments. This role maintains a professional and welcoming front desk environment, manages building access and security procedures, answers and routes phone calls, and prepares Excel-based reports. The position also supports meeting logistics, including conference room setup and catering coordination, and offers room to grow by taking on additional responsibilities over time.
Responsibilities
Greet and check in visitors, vendors, and employees, ensuring proper building access and adherence to security procedures.
Answer, screen, and route incoming phone calls in a professional and courteous manner.
Maintain accurate visitor logs and uphold a professional, welcoming lobby environment at all times.
Schedule, set up, and break down conference rooms for meetings, including arranging seating, technology, and supplies.
Coordinate and order lunches, catering, and other meeting-related services as requested.
Prepare, update, and maintain reports in Microsoft Excel, including tracking, data entry, and basic analysis for various departments.
Provide administrative support and assist with ad hoc projects for internal teams as needed.
Communicate effectively with internal departments to support smooth daily office operations.
Monitor front desk activity and help ensure a safe, organized, and professional office environment.
Perform other duties as assigned to support overall office efficiency.
Essential Skills
3+ years of administrative experience in an office or similar professional environment.
Proficiency in Microsoft Excel, including data entry, tracking, and basic reporting and analysis.
Strong administrative skills with the ability to manage multiple tasks and priorities.
Professional verbal and written communication skills for interacting with visitors, vendors, and internal staff.
Ability to maintain a courteous and professional demeanor while answering, screening, and routing phone calls.
Attention to detail in maintaining visitor logs, building access procedures, and meeting room setups.
Ability to work independently at the front desk while remaining reliable and responsive to requests.
Additional Skills & Qualifications
College degree.
Experience preparing and maintaining Excel-based reports for multiple departments.
Comfort coordinating meeting logistics, including conference room setup and catering orders.
Interest in taking on additional responsibilities and growing within the role over time.
Work Environment
This is an on-site, front-desk position with firm hours, Monday through Friday, 7:30 a.m. to 4:30 p.m. You will work primarily seated at the reception desk in an independent role, serving as the central contact point for visitors and internal staff. The environment is professional and office-based, with regular use of Microsoft Excel and standard office technologies to support reporting, communication, and meeting coordination.
Job Type & Location
This is a Contract to Hire position based out of Blauvelt, NY.
Pay and Benefits
The pay range for this position is $18.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Blauvelt,NY.
Application Deadline
This position is anticipated to close on Jun 9, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
