Corporate Paralegal

ABM Industries • Boston, MA • 4h ago

Overview

The Corporate Paralegal plays a critical role in supporting the legal, governance, and securities compliance functions of a publicly traded company. This position is responsible for independently managing complex corporate and legal entity matters, supporting SEC reporting and disclosure processes, and administering Board of Directors and committee activities. The role requires deep experience in public company governance, excellent judgment, and the ability to operate with minimal supervision in a highly confidential environment.

Pay: $90,000.00-$110,000.00

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

*The exact offer depends on experience, skills, and market data; eligible for an annual bonus.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\2025\Employee\Benefits\Staff\&\Management_No%20Date%209.5.24.pdf)

Responsibilities

Key Responsibilities

Legal Entity Management

Manage the company's global legal entity structure, including:

Formation, dissolution, mergers, and reorganizations of domestic and international entities

Oversight of annual, periodic, and transactional filings across jurisdictions

Maintenance of corporate records, minute books, organizational charts, and capitalization-related documentation

Serve as the primary liaison with registered agents, corporate service providers, and outside counsel

Proactively monitor entity compliance requirements, risks, and deadlines and advise legal leadership accordingly

Corporate Governance & Board Administration

Assist with the administration of meetings of the Board of Directors and its committees, including:

Developing and managing meeting calendars, agendas, resolutions, and minutes

Coordinating preparation and secure distribution of board and committee materials via board portals

Tracking and following up on board and committee action items

Assist with the maintenance and oversight of corporate governance records, including:

Board and committee charters, policies, and governance guidelines

Director and officer records, questionnaires, and independence documentation

Support director onboarding, training, annual evaluations, and governance-related disclosures

Securities & Public Company Compliance

Provide support for SEC reporting and disclosure processes, including:

Assisting with the preparation, coordination, and filing of Forms 10-K, 10-Q, 8-K, proxy statements, and Section 16 filings

Supporting disclosure controls and procedures and coordinating inputs from cross-functional teams

Maintain records and documentation related to securities compliance, insider trading programs, and disclosure committee activities

Support equity administration, corporate actions, and capital markets-related matters as needed

Legal Operations & Cross-Functional Support

Draft and review complex corporate documents, resolutions, certificates, and governance materials

Manage and coordinate workstreams with outside counsel, including engagement management and invoice review

Lead or support legal department projects, audits, due diligence exercises, and internal investigations as appropriate

Contribute to process improvement initiatives across legal functions

Qualifications

Bachelor's degree required; paralegal certificate strongly preferred

4+ years of corporate paralegal experience, with experience supporting a publicly traded company

Demonstrated expertise in corporate governance, legal entity management, and U.S. securities compliance

Hands-on experience with SEC filing platforms, board portals, and entity management systems

Proven ability to manage complex matters independently and exercise sound judgment

Skills & Competencies

Exceptional attention to detail and organizational skills

Strong written and verbal communication skills, including executive-level interactions

Ability to manage competing priorities and meet strict deadlines

High degree of discretion and professionalism when handling sensitive information

Strong project management and problem-solving capabilities

Preferred Qualifications

Experience working closely with a Corporate Secretary, Chief Compliance Officer, or General Counsel

Familiarity with SOX compliance, SEC rules, and public-company governance best practices

Experience managing international entities and cross-border compliance requirements

REQNUMBER: 154475

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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