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Committee Coordinator

General Dynamics Information Technology • Fairfax, VA • 2d ago

Req ID: RQ220221

Type of Requisition: Regular

Clearance Level Must Be Able to Obtain: None

Public Trust/Other Required: NACI (T1)

Job Family: Safety Operations

Skills:

Communication,Facilitation,Office Administration

Experience:

2 + years of related experience

Job Description:

The Committee Coordinator is responsible for providing administrative and logistical support for the Safety and Compliance Committee(s), maintaining oversight that all committee activities, meetings, documentation, and processes are efficiently managed and compliant with OPTN governance and HRSA oversight requirements. This role requires a strong ability to maintain detailed records, facilitate secure and transparent communication, and support coordination efforts with internal teams, HRSA, contractors, and committee stakeholders.

Reporting to the Committee Operations Leads, the Committee Coordinator plays a pivotal role in ensuring timely management of committee administration, maintenance of rosters and records, and coordination of committee activities. The Coordinator focuses on implementing established processes while providing detailed documentation, logistical support for meetings, and adherence to organizational protocols for the execution of committee functions.

Key Responsibilities

Committee Administration

Assist in documenting and maintaining committee procedures, structures, operational manuals, and decision-making processes as outlined in the Safety and Compliance Committee(s) Management Draft Plan.
Meeting Coordination and Facilitation

Provide full administrative and technical support for virtual committee meetings, including scheduling, securing platforms, and distributing agendas and supporting materials.

Collaborate with Committee Operations Lead, committee leaders, members, and HRSA staff to draft detailed meeting documentation, including agendas and presentation slides.

Facilitate the accurate preparation and timely submission of meeting minutes, summaries, raw and clean transcriptions, and electronic recordings within required timeframes.

Prepare de-identified meeting summaries for public posting on the OPTN website, ensuring compliance with information security and transparency standards.
Process Management and Communication

Monitor and track committee activity milestones, timelines, and accountable parties to provide progress visibility for HRSA, OPTN leadership, and relevant stakeholders.

Respond to information requests from the Safety and Compliance Committee(s), HRSA, or other stakeholders by triaging, tracking, and providing prompt responses.

Provide regular updates and communication of committee activities and accomplishments to HRSA, the Committees, the OPTN Board, and other relevant stakeholders through secure channels.
Records and Reports Management

Maintain accurate recordkeeping and documentation for all Safety and Compliance Committee(s) activities, including records related to committee composition, training, and decision-making processes.

Assist in the preparation and submission of required deliverables in compliance with contractual timelines and organizational standards, including trackers, dashboards, manuals, and reports.

Provide ongoing access to critical documentation, operational data, and updated SOPs as required by HRSA and committee stakeholders.

Qualifications

Education:

Bachelor's degree in business administration, healthcare management, public administration, or a related field.

Experience:

Minimum 2 years of relevant experience in roles involving administrative support, committee coordination, project management, or similar operations.

Experience in healthcare processes, compliance, or governance-related activities is preferred.

Skills and Competencies:

Strong organizational skills and attention to detail, with the ability to manage complex workflows, sensitive data, and competing deadlines.

Familiarity with tracking tools, databases, and collaboration platforms for record-keeping and data management.

Proficiency in systems such as Microsoft Office Suite and virtual meeting platforms.

Excellent verbal and written communication skills for preparing detailed documentation, meeting materials, and correspondence.

Ability to collaborate effectively with diverse stakeholders, including HRSA, contractors, committee leaders, and government entities.

The likely salary range for this position is $81,349 - $97,750. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee's date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

Join our Talent Community to stay up to date on our career opportunities and events at https://gdit.com/tc.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

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