Job No: 541138
Work Type: Full-time
Location: FLORENCE
Categories: Administrative Support/Customer Service
ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE SECRETARY I
Job Location:
Address: Arizona State Prison Complex (ASPC) - Eyman
4374 East Butte Ave.
Florence, Arizona 85132
https://corrections.az.gov/
Posting Details:
Salary: $31,948.00
Grade: 12
Closing Date: 06/05/2026
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to perform a variety of administrative support functions for management at an Arizona State Prison Complex.
Job Duties:
Performs general administrative functions for the manager, including answering telephones, routing calls, typing correspondence, distributing and filing documentation
Attends meetings and generates minutes, distributes, and files accordingly
Processes incoming and outgoing correspondence
Schedules meetings and makes travel arrangements
Acts as primary timekeeper to include entering time, and distributing and filing payroll documents/reports as requested
Generates, copies, files, and distributes various unit-specific reports
Maintains files in accordance with the established records retention schedule, to include current and archived documents
Ensures audit documents are filed daily and that files and areas are neat and orderly, and documentation is destroyed within policy guidelines
Generates purchase orders and distributes them to various staff
Orders and maintains office supplies and files for the unit
Assists in quarterly inventory and purchasing of supplies
Drives on State business
Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
General office practices and procedures
Computers and software, including Microsoft Office and Google Suite
Business English
Basic mathematics
Report preparation
Office equipment operation and filing systems
Payroll practices and procedures
Skill in:
Composing routine correspondence, including proper format, spelling, and language usage
Verbal and written communication
Providing highly detail-oriented results
Record keeping and report generation
Time and project management
Scheduling meetings
Establishing and maintaining interpersonal relationships
Taking and transcribing meeting minutes
Ability to:
Maintain files of correspondence, records, and reports
Maintain confidentiality
Adapt to changing priorities
Learn and adhere to department policies and procedures
Work in a prison environment
Selective Preference(s):
One (1) year of professional office experience and proficient use of Microsoft Office and Google Suite
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and a drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
