Job Title: Accounts Payable Associate
Job Description
The Accounts Payable Associate maintains the accounts payable function to ensure timely and accurate payment of invoices in a high-volume, dynamic environment. This role focuses on processing, routing, and resolving invoice-related issues while collaborating with staff at all levels. Success in this position requires strong communication skills, attention to detail, integrity, confidentiality, and the ability to adapt to ongoing change. The role offers clear opportunities for professional growth within the broader accounting and finance organization.
Responsibilities
Process a high volume of invoices (approximately 150+ invoices per day) accurately and efficiently.
Manage department mail distribution, including receiving, sorting, and routing invoices for coding and approval.
Scan invoices and route them through the appropriate electronic workflow for review and approval.
Perform scanner maintenance to ensure consistent and reliable imaging of invoices and supporting documents.
Ensure all invoices are processed for payment in an accurate and timely manner in accordance with company policies and procedures.
Perform three-way matching of purchase orders, receipts, and invoices to verify accuracy prior to payment.
Research and resolve past due balances, discrepancies, and invoice disputes in a timely and professional manner.
Assist with data loads related to accounts payable activities as needed.
Support weekly sales tax field reporting by providing accurate invoice and payment information.
Assist with month-end close activities, including invoice accruals and reconciliations as required.
Support supplier statement reviews by reconciling vendor accounts and resolving outstanding items.
Review unaccounted reporting and resolve outstanding activity to ensure accurate and complete records.
Review missing invoice attachment reports and obtain or attach required documentation when applicable.
Assist with systems testing, including new features, enhancements, and automation initiatives related to accounts payable and Oracle.
Provide daily queue metrics and status updates to the Accounts Payable Supervisor.
Escalate issues requiring second-level support to the Accounts Payable Supervisor or Manager in a timely and clear manner.
Participate in department projects and company-wide initiatives, including process improvements and automation efforts.
Essential Skills
Bachelor's or Associate's degree with 2+ years of accounts payable experience.
High-volume accounts payable experience, including processing large numbers of invoices daily.
Hands-on experience working with purchase orders and three-way matching.
Strong written and verbal communication skills to interact effectively with staff at all levels.
Ability to perform effectively in a dynamic, ever-changing environment.
Capability to work efficiently and accurately with minimal direct supervision.
Demonstrated positive, professional attitude and strong customer service orientation.
Ability to maintain confidentiality of sensitive financial and vendor information.
Genuine interest in accounts payable and a desire to grow within the accounts payable department.
Additional Skills & Qualifications
Working knowledge of Oracle financial systems is a plus.
Familiarity with Kofax for invoice imaging and workflow is beneficial.
Experience with ServiceNow or similar ticketing/workflow tools is an advantage.
Proficiency with Microsoft Office suite, including Excel, Outlook, and Word, is preferred.
Openness to change and the ability to incorporate diverse input and feedback into daily work.
Experience in a construction or project-based environment is helpful but not required.
Interest in learning new systems and supporting automation and process improvement initiatives.
Ability to work effectively with individuals from diverse backgrounds and cultures.
Work Environment
The Accounts Payable Associate works within a shared services environment that houses the majority of the organization's accounting and finance functions.
Job Type & Location
This is a Contract to Hire position based out of Minneapolis, MN.
Pay and Benefits
The pay range for this position is $23.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Minneapolis,MN.
Application Deadline
This position is anticipated to close on Jun 5, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
