Administrative Assistant - Prosecuting Attorney (0416034)

Washington County • Fayetteville, AR • 1h ago

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4752141

WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

Date Revised: June 27, 2023

ADMINISTRATIVE ASSISTANT

Job Code: 5

Exempt: No

Safety Classification: Safety Sensitive

Department: Prosecuting Attorney

Reports To: Office Administrator

Location: Washington County Courthouse

SUMMARY:

Incumbent is responsible for greeting all visitors to the office, answering the telephone, providing

general information, providing technical information, assisting citizens with filling out complaint

forms, Petitions for Temporary Orders of Protection and Petitions for Involuntary Mental

Commitments, as well as general office procedures. Incumbent is responsible for the management

of pending a closed case files, including organizing and coordinating the scanning of all closed

files, as well as the management of the scanned file retrieval system. The public sees and/or hears

this person initially and the office reputation is dependent upon the attitude and information of the

incumbent.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Meet individuals entering the office and provide information or direct them to the

appropriate individuals.

Answer up to 300 telephone calls per day and direct or take messages as required.

Supervise 4 law clerks to ensure adequate work production.

Set schedules for law clerks to cover a broad range of hours.

Assign citizen complaints, discovery and other duties to law clerks.

Coordinate deliver of discovery material.

Assist citizens with filling out complaint forms, involuntary mental commitment forms,

and hot check affidavits.

Notarize all citizen complaints and Affidavits for Warrant of Arrest.

WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

Maintain and manage accuracy and consistency in the Scanned Image Retrieval System.

Perform computing duties such as looking up court dates, names, dates of birth, assigned

prosecutors, bond amounts, etc.

Perform computer entry such as entering all reset dates and making notes in case

management system as needed.

Respond to all inquiries regarding bond amounts, trial dates arraignment dates, etc.

Process all Nolle Prosequi Orders, copy, and file and disperse as needed.

Receive, copy, and distribute all Judgments, Orders, Motions, etc.

Process and assign discovery to Law Clerks and keep a log of the same.

Contact attorneys, probation officers, and other agencies for prosecutors.

Scan all closed files and enter the file into the offices case management system.

File all closed, pending and waiting for judgment files and keep them organized and readily

available.

Process bonds that come in from the jail and ensure they are assigned a docket number and

are placed in the appropriate file.

Order and take delivery of all files from archives, and keep a log of the same.

Keep track of all closed files physically present in the office and determine when files past

a certain age are to be sent to archives.

Coordinate the pick-up and delivery of out-of-date files to archives.

Distribute the mail.

Maintain inventory of office supplies.

Oversee fax and copy machine maintenance.

Ensure the public is treated in a courteous and friendly manner at all times.

WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?We

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