Project Assistant

Robert Half • Pleasanton, CA • 4h ago

Description

We are looking for a Part-time Project Assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through.

Responsibilities:

Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.

Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.

Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.

Maintain organized files, logs, and project records so information is accessible, current, and audit ready.

Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.

Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.

Communicate with internal stakeholders and external contacts in a clear and attentive manner.

Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.

Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed.

If you are interested in this role please apply now and call us at (510)470-7450

Requirements - Prior experience in project coordination, operations support, administrative support, or a related role.

Strong organizational skills with close attention to detail and the ability to keep multiple workstreams moving forward.

Clear written and verbal communication skills, with confidence interacting with leadership and staff.

Ability to manage competing priorities, meet deadlines, and work independently with limited oversight.

Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook, along with virtual meeting tools.

Demonstrated skill in creating reports, maintaining tracking systems, and documenting project activity accurately.

Adaptability, sound judgment, and a dependable work style in a rapidly changing environment.

Bachelor's degree preferred; experience in healthcare, behavioral health, nonprofit, construction, or corporate office settings is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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