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Executive Assistant to the Hospital President

CentraCare • Monticello, MN • 5h ago

Job Shift: Day

Assignment Category: Full-time regular

Hours per Pay Period: 80

Work From Home 100%: No

Pay Ranges: 23.29-34.94

Job Identification: 230712

Job Category: Administrative Support

Job Schedule: Full time

As the Executive Assistant to the Hospital President, you will be r esponsible for providing and overseeing administrative support to the President of CentraCare Health -Monticello, the Senior Leadership Team, the CCH-Monticello Advisory Board, Medical Staff Committees, and the Service Area Leadership meetings .

In this position you will:

Serve as the liaison for the President to various groups in the organization, providing two-way communication for people at all levels and departments. Responsible for managing the President's relationship with internal and external constituents.

Initiate and prepare reports and presentations on behalf of the President.

Develop and manage Monticello Administrator On Call schedule.

Handle and screen a high volume of incoming calls, e-mails, correspondence, and visitors. Review and sorts all incoming correspondence; bringing important STAT matters to the President's attention.

Take minutes, prepare agendas, and coordinate logistical support.

Coordinate and manage the President's calendar, including assembling appropriate materials for meetings. Schedule meetings and provide logistical support as needed.

Coordinate travel arrangements for the President and board members, including the submission of expense reports.

Manage projects assigned by the President and Advisory Board Chair. Conducts research and provides summary information for the President and other Executives.

Prepare and coordinate administrative/board activities for DNV. This includes preparing administration office staff and ensuring board/administrative documents are up to date and available.

Maintain Contract Management system, ensuring all contracts are signed, filed and brough forward when term is due.

Comply with all administrative and departmental policies and procedures.

Attend and participate in all meetings and committees as required and appropriate.

Support the President in processing CC Foundation requests and maintains records of Foundation funds available to the President.

Prepare documentation for the Monticello Hospital Annual Report

Maintain the schedule for leadership coverage of the Transfer Center Capacity Huddles.

Manage Medical Director timesheets

Additional duties as assigned

Schedule:

Full-time | 80 hours every two weeks

Monday - Friday, typically 8am-4:30pm

Occasional shift time adjustments based on business need

Hybrid position - on site and work from home

Pay and Benefits:

Starting pay begins at $23.29 per hour; exact wage determined by years of related experience.

Pay range: $23.29-$34.94 per hour

Full-time benefits : Medical, dental, PTO, retirement, employee discounts and more!

5 years' experience in a senior level administrative support position

Graduate of a post-high school administrative assistant program preferred

Bachelor's degree preferred

Strong communication skills

Skilled at minute taking and managing calendars.

Qualifications:

5 years' experience in a senior level administrative support position

Graduate of a post-high school administrative assistant program preferred

Bachelor's degree preferred

Strong communication skills

Skilled at minute taking and managing calendars.

CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.

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