Job Description:
DEPARTMENT: Dolan School of Business
REPORTS TO: Zhan LI, Dean
UNUSUAL WORK CONDITIONS : some evenings and weekends
KNOWLEDGE AND SKILLS NEEDED : Budgeting, financial planning, analysis and forecasting, expense tracking, records keeping, Organizational, Communication, Excel, PowerPoint, collaboration, interpersonal and team-oriented, and Workday (desired)
EDUCATION: Bachlor degree required, master's preferred
ESSENTIAL FUNCTIONS:
The Director of Finance and Administration serves as the central point of contact for Fairfield Dolan's Finances, Faculty Services, HR, Facilities and policies and procedures. The Director leads the financial and operational activities of the School, ensuring alignment with University policies and strategic priorities. This includes oversight of budgeting, accounting, purchasing, contracts, fund management (operating, gift, endowment, and grants) as well as various administrative support to the process of talent recruitment. The role provides financial analysis and reporting to support data-driven decision-making by School leadership.
Financial Management
With the Dean, leads the development of the annual operating budget in alignment with Dolan School's three-year strategic plans.
Enables academic leadership focus on program activities by managing financial support services for the school.
Provides comprehensive financial information, analysis and reporting.
Assesses financial and/or operational challenges and opportunities and solves or leverages them.
Collaborates with department heads/chairs on upcoming projects to identify funding sources.
Ensure compliance with donor intent for restricted gifts and endowment
Support the development, monitoring, and reporting of grant-funded activities in alignment with institutional and sponsor requirements.
Implements and maintains strong internal controls for the school
Ensure all procurement policies and procedures are adhered to for purchases, travel expenditures, contracts, wire transfers, and electronic payments
Review and route contracts for legal review; maintain contract records and ensure compliance with contractual terms.
Assist with University's year-end close processes.
Ensure timely payments of stipends, grants, invoices and other account payables
Human Capital Management
Submit annual faculty and staff search requests and start-up packages to Provost's Office
Support faculty hiring in partnership with the Provost's Office and Search Committees.
Collaborate with HR and ITS to ensure seamless onboarding of new faculty and staff
Maintain confidential records of job and supplemental offer letters.
Issue start-up orgs and stipends as per faculty agreements.
Rank & Tenure: Administer the School's annual rank and tenure process, ensuring timelines are met and materials are properly managed.
Review adjunct qualifications to support accreditation standards (AACSB).
Hire adjuncts
Issue faculty exit letters on a timely basis per faculty handbook guidelines
Maintain annual non-tenure track reviews
Manage elections for department chairs, vice-chairs, named professorships and endowed chairs and maintain record of terms.
Review and submit annual stipends for Chairs and Program Directors to Provost's Office
Global Program Operations
Maintain Memorandums of Understanding (MOUs) and amendments for international partnerships.
Implement financial aspects of global agreements
Invoice foreign partners for revenue.
Verify and oversee issuance of faculty overload stipends per international cohort.
Provide accounting and accrual information to Bursar and University Accounting for global transactions.
Leadership
Chair monthly Dolan Leadership Council attended by Deans and Director
Chair monthly staff meeting; plan informational/educational presentations to staff; use forum to highlight employee successes and initiatives and to tackle challenges.
Facilities Management
Ensure the safe, effective, and functional operation of Dolan School and its occupants.
Serve as point of contact for space planning and office assignments.
Coordinate office relocations and renovations, capital budget and IT setup.
Liaise with Facilities Management and Fire Marshall on building updates and renovations.
Supervisory Responsibilities
Direct and provide guidance to staff and faculty on matters of finance and administration
Directly supervise and mentor the Assistant to the Dean.
Promoting safe and secure working conditions
Performs other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
This position is based at Fairfield University's Fairfield, CT campus and is not eligible for immigration assistance.
DEPARTMENT: Dolan School of Business
REPORTS TO: Zhan LI, Dean
UNUSUAL WORK CONDITIONS : some evenings and weekends
KNOWLEDGE AND SKILLS NEEDED : Budgeting, financial planning, analysis and forecasting, expense tracking, records keeping, Organizational, Communication, Excel, PowerPoint, collaboration, interpersonal and team-oriented, and Workday (desired)
EDUCATION: Bachlor degree required, master's preferred
ESSENTIAL FUNCTIONS:
The Director of Finance and Administration serves as the central point of contact for Fairfield Dolan's Finances, Faculty Services, HR, Facilities and policies and procedures. The Director leads the financial and operational activities of the School, ensuring alignment with University policies and strategic priorities. This includes oversight of budgeting, accounting, purchasing, contracts, fund management (operating, gift, endowment, and grants) as well as various administrative support to the process of talent recruitment. The role provides financial analysis and reporting to support data-driven decision-making by School leadership.
Financial Management
With the Dean, leads the development of the annual operating budget in alignment with Dolan School's three-year strategic plans.
Enables academic leadership focus on program activities by managing financial support services for the school.
Provides comprehensive financial information, analysis and reporting.
Assesses financial and/or operational challenges and opportunities and solves or leverages them.
Collaborates with department heads/chairs on upcoming projects to identify funding sources.
Ensure compliance with donor intent for restricted gifts and endowment
Support the development, monitoring, and reporting of grant-funded activities in alignment with institutional and sponsor requirements.
Implements and maintains strong internal controls for the school
Ensure all procurement policies and procedures are adhered to for purchases, travel expenditures, contracts, wire transfers, and electronic payments
Review and route contracts for legal review; maintain contract records and ensure compliance with contractual terms.
Assist with University's year-end close processes.
Ensure timely payments of stipends, grants, invoices and other account payables
Human Capital Management
Submit annual faculty and staff search requests and start-up packages to Provost's Office
Support faculty hiring in partnership with the Provost's Office and Search Committees.
Collaborate with HR and ITS to ensure seamless onboarding of new faculty and staff
Maintain confidential records of job and supplemental offer letters.
Issue start-up orgs and stipends as per faculty agreements.
Rank & Tenure: Administer the School's annual rank and tenure process, ensuring timelines are met and materials are properly managed.
Review adjunct qualifications to support accreditation standards (AACSB).
Hire adjuncts
Issue faculty exit letters on a timely basis per faculty handbook guidelines
Maintain annual non-tenure track reviews
Manage elections for department chairs, vice-chairs, named professorships and endowed chairs and maintain record of terms.
Review and submit annual stipends for Chairs and Program Directors to Provost's Office
Global Program Operations
Maintain Memorandums of Understanding (MOUs) and amendments for international partnerships.
Implement financial aspects of global agreements
Invoice foreign partners for revenue.
Verify and oversee issuance of faculty overload stipends per international cohort.
Provide accounting and accrual information to Bursar and University Accounting for global transactions.
Leadership
Chair monthly Dolan Leadership Council attended by Deans and Director
Chair monthly staff meeting; plan informational/educational presentations to staff; use forum to highlight employee successes and initiatives and to tackle challenges.
Facilities Management
Ensure the safe, effective, and functional operation of Dolan School and its occupants.
Serve as point of contact for space planning and office assignments.
Coordinate office relocations and renovations, capital budget and IT setup.
Liaise with Facilities Management and Fire Marshall on building updates and renovations.
Supervisory Responsibilities
Direct and provide guidance to staff and faculty on matters of finance and administration
Directly supervise and mentor the Assistant to the Dean.
Promoting safe and secure working conditions
Performs other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
This position is based at Fairfield University's Fairfield, CT campus and is not eligible for immigration assistance.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain, and should not be interpreted as containing, a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
Category:
Academic - Admin
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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