Administrative Assistant

Florida Crystals Corporation • Buffalo, NY • 1h ago

The ASR Group® family of companies make up the world's largest refiner and marketer of cane sugar. The companies produce a full line of grocery, industrial, foodservice and specialty sweetener products. Across North America, ASR Group® companies operate five sugar refineries, located in California, Maryland, Louisiana, Canada and Mexico. In Europe, ASR Group® companies operate sugar refineries in the United Kingdom, Portugal, and, with a joint venture partner, Italy. The companies also farm sugarcane and own sugar mills in Mexico and Belize. The ASR Group® portfolio includes the leading brands Domino®, C&H®, Florida Crystals®, Redpath®, Tate & Lyle®, Lyle's®, Sidul® and Whitworths®. ASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane.

OVERVIEW

The Administrative Assistant provides comprehensive administrative support to the Buffalo manufacturing facility, supporting Operations, HR, EHS, and Facilities teams. This role is essential to maintaining efficient office operations, coordinating internal processes, and ensuring accurate documentation and communication across departments.

DETAILED ROLES & RESPONSIBILITIES

Administrative Support

Perform general office duties: data entry, scanning, filing, sorting mail, and managing correspondence (email, mail, fax)

Order and maintain inventory of office and facility supplies

Schedule meetings and manage calendars using Microsoft Outlook and Teams

Set up audio/video equipment for meetings and maintain conference room readiness

Maintain records of meeting minutes and all training sessions

Update and maintain AppSpace (Communication) boards

Operations & Facilities

Track, record, and analyze operational data; prepare daily, weekly, and monthly reports

Use SAP to generate purchase requests and perform service entries for invoices

Provide backup support for timekeeping and maintenance data entry

HR & EHS Support

Support HR and operations with onboarding, training coordination, and record keeping

Update and distribute HR policies and internal communications

Support employee engagement and recognition programs

Support the employee badge access process, including issuing, activating, and troubleshooting badge-related issues.

Serve as the primary point of contact for locker assignments, maintaining accurate records and resolving any related inquiries.

Perform other administrative duties as assigned

WORK EXPERIENCES

1-3 years in an administrative or office support role is required

Experience in a manufacturing or industrial environment preferred

Prior experience in an operations support (inventory, planning, purchasing) role is a plus

EDUCATION REQUIREMENTS

High school diploma, GED, or equivalent experience required

Associate's degree preferred

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

Strong attention to detail and organizational skills

Excellent customer service and interpersonal communication

Professional demeanor and discretion with confidential information

Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)

Ability to work independently and manage multiple priorities

Excellent written and verbal communication abilities

Ability to multitask and prioritize in a fast-paced environment

Comfortable using office equipment (fax machine, scanner, etc.)

LOCATION OF ROLE

Buffalo, NY

COMPENSATION

Hourly rate $hour based on experience.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.

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