Description
Overview:
Commercial construction General Contractor is seeking an experienced Accounts Payable Administrator to join their Suisun, CA office. This person will primarily be responsible for managing all items related to their accounts payable process including: analyzing/processing invoices, purchasing/receiving documents, and expense reports, working with vendors and other team members to resolve past due invoices and reconcile monthly statements. This person will also oversee additional ad hoc administrative and general office management duties. This position is 100% in office; no remote work is available.
Responsibilities:
Accounts Payable/Subcontractor Maintenance(75%):
Responsible for all accounts payable duties for all jobs and overhead; ensure project cost codes, and approvals are acquired.
Full cycle invoice processing, approximately 300 invoices per month.
Collection of waivers from subcontractors.
Entry of all accounts payable-related documents into INTACCT accounting system.
Monthly maintenance of vendor insurance certs, ensuring they are current and loaded into INTACCT as well as the vendor files.
Weekly selection of open Payables submitted to Business Manager for approval, before requesting checks to be cut.
Submit credit applications for new vendor account setup.
Monthly Credit Card and Fuel Card reconciliation.
Reconcile vendor statements.
Manage subcontract process: upload executed contracts, manage and upload change orders, receive subcontractor invoice, review invoices and compare to project budget allocation to ensure payments are processed on schedule in accordance with contract guidelines and payment terms
Office Management(25%):
Answer phones, assist callers, direct calls, and take messages in a professional manner.
Ensure operation of office equipment by completing preventive maintenance, call for repairs, and maintain necessary supply levels.
Maintain office supply inventory, anticipate needed supplies, place orders in timely manner.
Retain filing system - both hard copies and electronic files.
Provide general administrative work and assistance as requested.
Open, distribute mail and prepare outgoing mail.
Prepare and arrange shipping services for documents through multiple providers (USPS, UPS, FED EX, etc.). Maintain log of all outgoing documents.
Monitor incoming faxes, send outgoing faxes and scan, as required.
Maintain schedules, event calendar and set appointments for management team.
Make travel, events, training, luncheon, and meeting arrangements for management, office personnel and field employees.
Local errands (i.e.: picking up items at store, going to DMV, Fed Ex Dropoff, etc.).
Create, update, edit Ad Hoc reports as requested from a variety of departments.
Skills
Accounts payable, Invoice processing, construction accounting, construction, Accounting, Invoicing, Purchase order, Reconciliation, Payable, Way match, Microsoft office, Microsoft excel, Three way matching, Excel pivot tables, Vendor management, intacct, intacct erp, Sage intacct, sage 300 construction and real estate, invoice entry, invoice reconciliation, invoice issues, invoice resolution, invoice analysis, invoice software, sub contract, subcontractor management, subcontract management, subcontract administration, subcontractor relationships, lien release
Top Skills Details
Accounts payable,Invoice processing,construction accounting,construction
Additional Skills & Qualifications
3+ years of accounts payable experience within construction industry
Intacct accounting experience preferred
Intermediate excel skills
Prior experience with liens and lien releases
Job Type & Location
This is a Contract to Hire position based out of Suisun City, CA.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Suisun City,CA.
Application Deadline
This position is anticipated to close on May 27, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
