Title: Admin Specialist Sr
Company: Tampa Electric Company
State and City: Florida - Tampa
Shift: 8 Hr. X 5 Days
POSITION CONCEPT
Under limited supervision, provide administrative and technical support to the Manager and Supervisors of Tampa Electric's ED Distribution Services (DS), including Engineering, Design, Standards & Field Locating Services departments. Perform a variety of administrative tasks including providing financial analysis and support for Management, updating spreadsheets, and monitoring, preparing and communicating on budgetary accounts monthly. Technical duties include support of Tampa Electric's Field Locating Services through locate ticket screening. Support engineers and technicians on large projects.
PRIMARY DUTIES AND RESPONSIBILITIES
Query, track and analyze monthly forecast/actual budget data in MS Excel for Distribution Services and DS Distribution Design and Field Locating departments. Prepare monthly reports for Distribution Services' cost centers for O&M, blankets, specifics, and other budgets; Investigate charges via SAP software. Prepares the monthly and YTD budget explanations for the Manager. (25%)
Performs reforecasting which involves allocating charges to the correct activities. Each month, reassign incorrect charges to their appropriate activities for Distribution and Locating Services departments. Prepares budget explanations. (15%)
Support ED Distribution Services Department's Field Locating Services in screening locate tickets to minimize/reduce charges due to no conflict tickets sent to locating contractors. (35%)
Support ED Distribution Services Department's Distribution Design team with creating Service Entry Sheets as required. (15%)
Assist Manager and Supervisors with other administrative and technical duties as assigned, including report generation, correspondence, presentations, project support and other administrative/technical support and expertise related to Microsoft Office suite (Word, Power Point, Excel, Access), SAP/BPS. (10%)
RELATIONSHIPS
Internal: ED Locate Services , Distribution Design, Distribution Engineering, and Standards
External: External excavators/locators, Manufacturers, Suppliers and Engineering Firms
QUALIFICATIONS
Education
Required: High School diploma or equivalent, with additional courses after high school strongly desired.
Preferred: Two year business or technical degree preferred
Related Experience
Required: Minimum of four (4) years of work experience related to performing the duties and responsibilities of this position is required; Related experience examples are: SAP knowledge, presentations using MS Power Point, generating reports using MS Excel, and administrative duties
Preferred: Minimum of two (2) years of Tampa Electric ED service area work experience is preferred. Experience in engineering administration environment; Direct experience with TECO's BPC budget system and providing financial/budgetary support in TEC engineering/operations environment preferred
Knowledge, Skills and Abilities (KSA)
Required :
Knowledge of TECO's budgeting processes and systems (BPC)
WorkPro and SAP Payroll; MSWord, MS Excel, MS Access, MS PowerPoint
Must demonstrate high level of integrity regarding personnel issues and other confidential information
Solid administrative skills; High stress tolerance, teamwork, initiative, work standards, oral and written communication as well as planning and organizing skills Must have the ability to read and comprehend policies, procedures and instructions and to use logic and common sense to solve problems.
JOB RELATED DIMENSIONS
Business & Job Knowledge
Judgment
Ownership & Excellence
Produce Results
Teamwork
Work Safely
Ability to Learn
TECO offers a competitive Benefits package!!
Competitive Salary 401k Savings plan w/ company matching Pension plan Paid time off Paid Holiday time Medical, Prescription Drug, & Dental Coverage Tuition Assistance Program Employee Assistance Program Wellness Programs On-site Fitness Centers Bonus Plan and more!
STORM DUTY REQUIREMENTS ....Please make sure to read below!!! Responding to storms will be considered a condition of employment.
TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.
TECO Energy is proud to be an Equal Opportunity Employer.
TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.
In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.
Pay Transparency Non-Discrimination Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
ADA policy
It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.
Application accommodations
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.
Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.
Nearest Major Market: Tampa
Job Segment: Technical Support, ERP, SAP, Engineer, Technology, Engineering
