Construction Project Coordinator

Actalent • Mount Vernon, NY • 1h ago

Job Title: Construction Project Coordinator / Administrative Assistant

Job Description

We are seeking a Construction Project Administration Coordinator specializing in Heavy Civil, Utility, and Infrastructure Construction. This role is pivotal in supporting project operations, ensuring compliance, and facilitating timely processing across multiple active projects.

Responsibilities

Prepare and process monthly client payment packages accurately and on time.

Compile all required supporting documentation including bills, certified payroll reports, sign-in sheets, affidavits, lien waivers, insurance documents, and other client-required forms.

Ensure all submissions comply with client and contract requirements.

Coordinate with project managers and field staff to gather required backup documentation.

Follow up with clients regarding payment status and resolve discrepancies professionally.

Assist with collections and aging reports as needed.

Manage and track extra work tickets generated throughout projects.

Prepare and submit invoices based on signed field tickets and supporting documentation.

Ensure all extra work submissions meet contractual deadlines and client time-frame clauses.

Coordinate union paperwork, fringe benefit reporting, and labor compliance documentation.

Support internal and external audits, including payroll, union, and client compliance audits.

Maintain organized records for all compliance-related documentation.

Collect and organize daily reports from field representatives and project teams.

Follow up with field personnel to ensure timely and accurate report submission.

Provide administrative support to project managers and office staff.

Maintain project records, filing systems, and data entry.

Assist during client negotiations by preparing supporting documentation and project records.

Support overall project completion and client satisfaction efforts.

Essential Skills

Minimum 3+ years of experience in heavy construction or civil construction administration.

Strong knowledge of certified payroll, union compliance, construction billing, prevailing wage projects, extra work ticket processing, and accounts receivable.

Experience working with local agencies, utility companies, or public works projects preferred.

Excellent organizational and time management skills.

Ability to manage multiple deadlines in a fast-paced environment.

Strong communication and follow-up skills.

Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Notary Public certification preferred or willingness to obtain certification.

Additional Skills & Qualifications

Preferred experience with DEP, DOT, Con Edison, National Grid, or MTA projects.

Experience supporting heavy civil, utility, roadway, or infrastructure projects.

Job Type & Location

This is a Permanent position based out of Mount Vernon, NY.

Pay and Benefits

The pay range for this position is $75000.00 - $100000.00/yr.

Compensation & Benefits - Competitive salary based on experience - Health benefits - Paid time off - Career growth opportunities within a growing construction company

Workplace Type

This is a fully onsite position in Mount Vernon,NY.

Application Deadline

This position is anticipated to close on Jun 2, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Similar Jobs

Construction Project Coordinator

Actalent • Mount Vernon, NY • 1h ago

Trucking & Construction

Job Title: Construction Project Coordinator / Administrative Assistant Job Description We are seeking a Construction Project Administration Coordinator specializing in Heavy Civil, Utility, and Infrastructure Constructio...

1h ago

Go to Apply

CDL Truck Driver - Commercial / Container

WM • Fairview, NJ • 4h ago

Trucking & Construction

Pay Range: $34.31 Shift: Monday-Friday, 4:30am start time What is the value of a WM job? The value of a WM job is more than a paycheck. It's a way to create opportunities for you and your family. We Are Stable: Our WM te...

4h ago

Go to Apply

Project Coordinator, Construction

Jones Lang Lasalle • New York, NY • 18h ago

Trucking & Construction

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are...

18h ago

Go to Apply

Lead Construction Supervisor

PSEG Long Island • Bethpage, NY • 18h ago

Trucking & Construction

Requisition : 82426 PSEG Company : PSEG Long Island Salary Range : $ 107,600 - $ 170,300 Work Location Category : Onsite We're one of the country's largest energy companies, with a vision of powering a future where peopl...

18h ago

Go to Apply

Construction Manager - Systems - Rail and Transit

Parsons Corporation • Newark, NJ • 18h ago

Trucking & Construction

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of v...

18h ago

Go to Apply

Construction Manager - Systems - Rail and Transit

Parsons Corporation • New York, NY • 18h ago

Trucking & Construction

18h ago

Go to Apply

Sr. Pre-construction Manager, Worldwide Grocery Stores - Retail Pre-Construction

Amazon • Jersey City, NJ • 18h ago

Trucking & Construction

Description Join the Worldwide Grocery Store's Pre-construction team and work across Whole Foods and Amazon retail formats. We're seeking a Sr. Pre-Construction Manager to collaborate cross-functionally with Landlords, R...

18h ago

Go to Apply

Commercial Construction Site Operations Executive

Americon Construction dba HITT Contracting Inc • New York, NY • 1d ago

Trucking & Construction

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share...

1d ago

Go to Apply

Construction Governance & Operations Analyst

Jones Lang Lasalle • New York, NY • 2d ago

Trucking & Construction

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring...

2d ago

Go to Apply

Construction Inspections Quality Assurance Manager

City of New York • New York, NY • 2d ago

Trucking & Construction

Job Description The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate co...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)