Job Title: Accounts Payable Specialist - Concur Expenses
Job Description
The Accounts Payable Specialist supports the administration of employee expense reporting and corporate credit card programs, with a strong focus on Concur and related systems. This role manages user setup, ticketed requests, and data accuracy, while collaborating with cross-functional teams to resolve access and policy issues. The specialist also contributes to audits, reporting, and process improvements to enhance user experience and operational efficiency within expense and card program administration.
Responsibilities
Set up new users for out-of-pocket (OOP) employee expense reports within Concur, ensuring accurate configuration and timely activation.
Process requests through the FreshDesk ticketing system, verifying that submissions are complete and properly approved by appropriate team leaders.
Provide clear, timely resolution communications for all tickets, adhering to established service level agreements (SLAs).
Support the maintenance and accuracy of employee records and workflows related to expense management and corporate credit card systems.
Collaborate with Finance, Procurement, HR, and IT teams to resolve system access, workflow, or policy-related issues.
Assist with audits related to credit card usage, workflow assignments, and provisioning compliance, ensuring data integrity and adherence to internal controls.
Prepare and manage reports related to expense and credit card activity, using Microsoft Excel and other tools to track and analyze data.
Contribute to reporting efforts that support monitoring of workflow assignments and compliance with provisioning standards.
Identify and recommend process improvements to enhance user experience and operational efficiency within expense and card program administration.
Participate in and complete special projects as assigned, supporting broader finance operations and system initiatives.
Manage multiple priorities in a deadline-driven environment while maintaining high levels of accuracy and attention to detail.
Communicate clearly and professionally with employees and internal stakeholders, providing guidance on expense and credit card processes and policies.
Essential Skills
At least 2 years of experience in Accounts Payable, Finance Operations, or administrative support roles involving system access or provisioning.
Hands-on experience with Concur for expense management.
Familiarity with corporate credit card policies and expense management processes.
Strong organizational skills with a high level of attention to detail and accuracy.
Proficiency in Microsoft Excel, including the ability to manage reports and track data.
Ability to manage multiple priorities in a deadline-driven environment.
Strong written and verbal communication skills, including the ability to deliver clear information to employees.
Ability to work cross-functionally and build effective internal relationships with Finance, Procurement, HR, and IT teams.
Additional Skills & Qualifications
Experience with Workday is strongly preferred.
Experience using ticketing systems such as FreshDesk to manage and resolve requests.
Demonstrated ability to identify and recommend process improvements in finance or expense management workflows.
Comfort working with audit and compliance-related tasks involving credit card usage and provisioning.
Work Environment
This role operates in a 100% remote work environment, offering flexibility to perform all responsibilities from a home or remote office setting. The position relies heavily on cloud-based tools and systems, including Concur for expense management, Workday (strongly preferred) for related workflows, FreshDesk for ticket management, and Microsoft Excel for reporting and data tracking. Collaboration with Finance, Procurement, HR, and IT teams occurs virtually through digital communication and collaboration platforms.
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.
Job Type & Location
This is a Contract position based out of Montville, NJ.
Pay and Benefits
The pay range for this position is $22.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jun 2, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
