Position Details
Position Information
Announcement Number STAFF - VA - 26410
For questions regarding this position, please contact:
Katie Sutich
Assistant to the Dean
(406) 994-3065
katie.sutich@montana.edu
Classification Title Admin Assoc IV
Working Title Academic Services Lead, College of Letters & Science Dean's Office
Brief Position Overview
The Academic Services Lead is a vital member of the College of Letters and Science ( CLS ) Dean's Office staff with a multi-faceted and dynamic position. This person coordinates the student services for CLS and provides high-level administrative assistance to the College's Dean team. Excellent customer service and professional representation of the College and MSU are required to successfully interact with an assortment of constituents.
Position Number 4M1088
Department Dean of Letters & Science
Division College of Letters & Science
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary $24.04 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Academic Services Lead ( ASL ) is responsible for coordinating all programmatic student support activities of the Dean's Office and providing high-level administrative support to the College's Dean team. The ASL must have appropriate knowledge of both CLS and MUS policies and procedures, as well as the ability to handle sensitive, confidential, and emergency situations effectively.
Duties and Responsibilities
Provides outstanding front-line customer service to internal constituents (students, faculty, and staff) and external constituents (parents, prospective students, alumni, and donors), following up on inquiries to the Dean's Office to ensure timely and accurate resolution.
Serves as backup for Assistant to the Dean and Business Operations Manager.
Provides high-level administrative support to the College's Dean team.
Supports the CLS Student Ambassador program.
Collects, processes, and distributes student programmatic and academic forms (e.g., suspension appeals, GARC , CERC , and add/drop forms) at the college level.
Partners with the Assistant Dean, University Communications, and CLS departments to support and coordinate college- and university-wide student recruitment and retention initiatives, as well as CLS events and communications.
Coordinates and oversees CLS student and Dean's Office events and meetings, including fall and spring commencement, MSU Fridays, orientation, the Kopriva Seminar Series, Homecoming Awards, and the annual CLS Awards Ceremony; manages logistics such as venues, catering, invitations, and coordination with sponsoring departments.
Manages CLS awards and recognition processes, including faculty, staff, and student awards, scholarships, research grants, College awards, and University-level recognitions; distributes award announcements, collects and organizes nominations, facilitates committee review, and communicates decisions to recipients.
Coordinates and provides administrative support for the CLS Curriculum Committee.
Provides support and communicates policies and procedures to CLS academic service staff across departments; assists with onboarding and training of Academic Service Coordinators (ASCs); and organizes and schedules Student Academic Success meetings to determine agendas and projects.
As appropriate, meets with students to provide information about student support resources in the College and on campus.
Supports the American Studies and Women's Gender and Sexuality Studies programs.
Required Qualifications - Experience, Education, Knowledge & Skills
Bachelor's degree and progressively responsible customer service and administrative support experience, or an equivalent combination of relevant education and experience.
Demonstrated experience working cooperatively and diplomatically while providing high-level customer service to a wide range of clientele in an office setting.
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with a high degree of accuracy.
Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.
Preferred Qualifications - Experience, Education, Knowledge & Skills
Demonstrated experience working in an academic environment.
The Successful Candidate Will
Possess excellent written and verbal communication skills.
Maintain respectful working relationships with students, staff, faculty, business professionals, and the broader community.
Be detail-oriented.
Consistently exercise initiative and good judgment.
Independently organize and prioritize multiple workloads and responsibilities in an ever-changing work environment.
Possess the ability to keep thorough records.
Maintain confidentiality of records and information.
Be able to communicate effectively with employees and the public in person, by email, and on the telephone.
Be able to maintain a calm and personable demeanor.
Represent the College of Letters & Science to others in a professional, confident, and courteous manner.
Position Special Requirements/Additional Information
This position requires occasional evening and weekend hours for scheduled events.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? Yes
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on June 1, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
