Administrative Assistant

Robert Half • Houston, TX • 2h ago

Description We are looking for an Administrative Assistant to support commercial and operational activities for a growing organization in the Energy/Natural Resources sector in Houston, Texas. This contract position requires a detail-oriented individual who can manage trade and contract documentation with accuracy, coordinate across internal teams, and help keep critical processes on track. The ideal candidate is comfortable working independently, improving workflows, and serving as a dependable resource for day-to-day administrative and transactional support.

Responsibilities:

Record refined product trades and subsequent revisions in internal systems with a strong focus on accuracy, timeliness, and consistency.

Prepare, distribute, and track transaction confirmations while addressing discrepancies with external counterparties as needed.

Establish and maintain contract records across multiple business platforms, ensuring information remains current and complete.

Oversee contract administration from initial routing through final execution, while monitoring approvals and adherence to authorization requirements.

Maintain the contract repository, including key milestone dates, renewal timelines, and other critical obligations.

Partner with Accounting during month-end activities by organizing supporting documentation and assisting with close-related reviews.

Work with stakeholders across business functions to support standardized processes, resolve operational questions, and meet business needs.

Contribute to process improvement and automation initiatives, including coordination efforts that support alignment across teams.

Update team procedures and reference materials, while helping cross-train colleagues and provide backup support when needed. Requirements - Experience in administrative support, office coordination, or transactional operations within a business environment that values attention to detail.

Strong data entry skills with the ability to manage detailed information accurately across multiple systems.

Ability to review documentation carefully, identify inconsistencies, and resolve issues with minimal supervision.

Effective communication skills for interacting with internal departments and external business partners.

Comfortable handling inbound calls, correspondence, and general administrative office responsibilities as part of daily support.

Strong organizational skills with the ability to manage deadlines, priorities, and confidential records efficiently.

Proficiency with standard business software and the ability to learn contract, document management, and trading systems quickly. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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