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Administrative Assistant - Construction Industry

Robert Half • Carlsbad, CA • 3d ago

Description

A growing construction company in Carlsbad is seeking an Administrative Assistant to support project teams, office operations, and daily administrative functions. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping keep projects, documentation, and communication organized. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple departments while handling administrative priorities in a deadline-driven setting.

Responsibilities

Support daily office operations and administrative coordination

Assist project managers with scheduling, documentation, and reporting

Prepare contracts, proposals, purchase orders, and project files

Maintain organized digital and physical records for construction projects

Coordinate meetings, calendars, and subcontractor communications

Answer incoming calls and respond to client and vendor inquiries

Assist with invoice tracking, data entry, and administrative reporting

Support office supply management and vendor coordination

Requirements

2+ years of administrative experience preferred

Construction, engineering, or contractor industry experience strongly preferred

Strong organizational and multitasking skills

Ability to manage deadlines and shifting priorities

Excellent communication and customer service skills

Proficiency in Microsoft Office Suite required

Experience with Procore, Buildertrend, or similar construction software is a plus

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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