Temporary - Administrator

Institute of Electrical and Electronics Engineers • Piscataway, NJ • 5h ago

APPLYONREQ" class="inputbutton" onclick="javascript:setEvent(event);requisitionapplyOnRequisition('requisitionDescriptionInterface','actApplyOnReq',ftlapi.lstVal('requisitionDescriptionInterface', 'requisitionDescriptionInterface.descRequisition', 'requisitionDescriptionInterface.ID1206', this),'application');return ftlUtil_followLink(this);"/> Temporary - Administrator - 260090 : N/A Description Job SummaryThe Administrative Assistant supports the Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, and administrative tasks. The role works closely with staff to ensure smooth Society operations, including award processing, meeting coordination, membership support, and data management. The position also provides occasional assistance to volunteer leaders, contributes to process improvements, and handles responsibilities requiring independence, accuracy, and strong organizational skills.Key ResponsibilitiesAward Program AdministrationManage all administrative aspects of Society award programs.Process award payments and prepare A/P paperwork (checks, wires, supplier setup, invoices).Produce and distribute award and grant certificates and plaques.Coordinate with vendors for recognition items.Prepare nomination packets and liaise with IEEE Awards staff.Vet award and volunteer leadership candidates through IEEE legal processes.Meeting CoordinationSchedule and coordinate international meetings across multiple time zones.Poll attendees, analyze availability, and determine optimal meeting times.Send meeting invitations and manage Google Calendar scheduling.Membership & Chapter SupportAssist with membership calls, email campaigns, and program announcements.Generate membership reports for marketing and outreach.Coordinate with IEEE-MGA to distribute welcome letters to new members.Manage promo code requests and track usage effectiveness.Support chapter services, including new chapter applications and grants.Additional ResponsibilitiesServe as the point of contact for GDPR requests, including "right to be forgotten."Set up purchase orders and ensure timely invoice processing.Conduct data gathering, analysis, and issue resolution for Society functions (Publications, Conferences, Education).Perform other duties as assigned by the Executive Director. Qualifications Job SummaryThe Administrative Assistant supports the Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, and administrative tasks. The role works closely with staff to ensure smooth Society operations, including award processing, meeting coordination, membership support, and data management. The position also provides occasional assistance to volunteer leaders, contributes to process improvements, and handles responsibilities requiring independence, accuracy, and strong organizational skills.Key ResponsibilitiesAward Program AdministrationManage all administrative aspects of Society award programs.Process award payments and prepare A/P paperwork (checks, wires, supplier setup, invoices).Produce and distribute award and grant certificates and plaques.Coordinate with vendors for recognition items.Prepare nomination packets and liaise with IEEE Awards staff.Vet award and volunteer leadership candidates through IEEE legal processes.Meeting CoordinationSchedule and coordinate international meetings across multiple time zones.Poll attendees, analyze availability, and determine optimal meeting times.Send meeting invitations and manage Google Calendar scheduling.Membership & Chapter SupportAssist with membership calls, email campaigns, and program announcements.Generate membership reports for marketing and outreach.Coordinate with IEEE-MGA to distribute welcome letters to new members.Manage promo code requests and track usage effectiveness.Support chapter services, including new chapter applications and grants.Additional ResponsibilitiesServe as the point of contact for GDPR requests, including "right to be forgotten."Set up purchase orders and ensure timely invoice processing.Conduct data gathering, analysis, and issue resolution for Society functions (Publications, Conferences, Education).Perform other duties as assigned by the Executive Director. Job : Administration Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Temporary Job Posting : May 18, 2026, 9:36:45 AM Req ID: 260090

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