Job Title: Administrative Support - Credit Clearing and Payment ProcessingJob Description
This Administrative Support role focuses on processing payments and balancing accounts within a credit clearing environment. You will handle payments received by mail, over the internet, and in person, ensuring they are accurately posted and reconciled. The position requires strong computer skills, comfort with formatting letters and editing Excel spreadsheets, and the ability to follow detailed procedures. You will collaborate with a supportive team while also working independently for much of the day in a growing, privately owned organization.
Responsibilities
Process payments received by mail, internet, and in-person channels accurately and in a timely manner.
Post payments to the appropriate accounts and ensure all transactions are properly recorded.
Balance accounts and reconcile payment activity to maintain accurate financial records.
Format and prepare payment-related letters, ensuring clarity, accuracy, and professional presentation.
Edit and maintain Excel spreadsheets used for payment letters and account tracking.
Follow detailed, step-by-step procedures when processing payments to ensure compliance and accuracy.
Assist with answering phones and directing calls as needed to support overall office operations.
Collaborate with team members on shared projects and tasks to support departmental goals.
Work independently for most of the day while maintaining productivity and attention to detail.
Support collection-related activities by applying knowledge of payment posting and account resolution.
Apply understanding of healthcare terminology when working with healthcare-related payments and accounts, if applicable.
Essential Skills
Proven background in payment processing, including payment posting and reconciliation.
Experience in collections or a related field, such as accounts receivable or credit clearing.
Familiarity with healthcare environments or healthcare-related payment processing, including basic healthcare terminology.
Strong computer skills, including proficiency with word processing tools and spreadsheets.
Ability to format letters professionally and accurately for payment-related correspondence.
Proficiency in editing and maintaining Excel spreadsheets for payment letters and account tracking.
High attention to detail, with the ability to follow multiple steps and detailed procedures when processing payments.
Comfort working both as part of a team and independently for extended periods.
Strong organizational skills and the ability to manage multiple tasks related to payment processing and account balancing.
Effective verbal and written communication skills for interacting with colleagues and assisting with phone calls.
Associate's degree or equivalent education.
Additional Skills & Qualifications
Collections background, particularly in credit or healthcare settings.
background with healthcare terminology to support healthcare-related payment processing.
Experience in a small business or privately owned company environment.
Demonstrated reliability and strong attendance, supporting eligibility for attendance-based bonuses.
Interest in long-term growth opportunities within a company after an initial contract period.
Work Environment
The role is based in a team-oriented environment where colleagues collaborate closely on projects and support one another's work. The organization is a small, privately owned company that has been in business for approximately 50 years and is currently experiencing growth, creating opportunities to add new team members. The position follows a 90-day contract-to-hire structure, with the potential to transition to a permanent role and earn bonuses based on attendance. You will use computers extensively, including office productivity software and Excel, while spending much of the day working independently at your workstation. The culture emphasizes teamwork, reliability, and professional development, offering room for growth within the company.
Job Type & Location
This is a Contract to Hire position based out of Louisville, KY.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Louisville,KY.
Application Deadline
This position is anticipated to close on Jun 1, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
