Accounting Manager

Kansas State University • Manhattan, KS • 7h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13570643

rAccounting Manager

rKansas State University

rAbout This Role

The College of Agriculture seeks an Accounting Manager to conduct and supervise the day-to-day accounting functions of assigned department(s) within the Business Services Unit. Hire, train, and supervise Accounting Team staff. Manage accounting and finance activities relating to grant activities, accounts receivables and accounts payables across assigned complex and diverse departments. Ultimately responsible for all accounting functions for assigned unit(s), hold signature authority for accounting documents, act as primary contact on higher-level accounting matters. Provide smooth workflow, uninterrupted services, and process improvements for accounting areas. Consult with managers and employees on accounting matters. Review university PPM to determine and clearly document internal processes and procedures. Below are some of the duties required, additional duties may be assigned as needed.

Duties/Responsibilities:

Review and approve day-to-day expenditures and payment documents

including checks, credit cards, inter-departmental vouchers, travel, and university department chargebacks

Take responsibility for the accuracy and accounting of millions of

dollars in expenditures and grant funds annually for assigned unit(s)

Coordinate fiscal year end closure of accounts, auditing and

reviewing transactions, and projecting and resolving shortages and overages. Prepare transfer of payments, budget corrections, and other miscellaneous forms to support this process

Deposit and balance annual revenues from state allocations, grants,

schedule of charges, multi-sponsor deposits, A/R invoicing, transfers and gifts

Reconcile or oversee the reconciliation of grant, non-grant, and

foundation accounts for the assigned unit(s)

Provide accurate and timely account information to faculty and

department heads via shadow system reports and web portals

Evaluate and modify workloads and work processes. Conduct staff

evaluations.

Oversee the completion of year-end reporting for outstanding

accounts receivable, account write-offs, and consumable inventory

Manage fixed asset inventory assignment, reconciliation, and

reporting

Manage/oversee purchasing and vendor contract negotiations through

the contract life management system

Manage online retail sales portals, collaborating with IT and

university financial services staff as necessary

Monitor and track payroll expenditures. Adjust funding as necessary,

or prepare requests and justifications for additional funds

Communicate fiscal process changes and deadlines to faculty, staff,

and department head(s)

Monitor the flow of grant proposals to the College of Agriculture

Proposals Services Team

Assist faculty in meeting fiscal requirements when preparing

proposals, including but not limited to multiyear budgets, indirect costs, and subcontract preparation

Set up new grant accounts in assigned unit(s) shadow systems and

notify PI\'s of project numbers

Track, maintain, and provide grant activity information to faculty

members and Department Head(s) for annual faculty performance evaluations

Monitor grant accounts to ensure appropriate burn rates and track

and communicate approaching end dates

Coordinate updating payroll funding related to grant expenditures as

needed. Request and distribute salary savings between assigned unit(s) and affiliated principal investigators

Manage awarded grant funds for faculty by reviewing payments to

ensure expenditures are proper, allowable, and do notexceed budgeted categories

Prepare financial reports and projections on request for faculty,

and provide one-on-one guidance to faculty concerning budgeting and expenditures

Monthly, distribute sponsored research overhead (SRO) income between

assigned unit(s) and affiliated principal investigators

Complete post-award modifications (Time extensions, Budget

modifications, Overdrafts, PI changes, etc.), and Sponsored Research reports (Outstanding lists, Cost share, Inventory, etc.) for assigned unit(s)

About Us

We\'re proud to be recognized as one of the nation\'s top ag schools. It\'s an outgrowth of our dedication to advancing the science of agriculture and the art of teaching. Our faculty truly care about students, colleagues and the world we serve. Every day, we put our hands and minds together to work on better ways to achieve sustainability, feed billions, build agribusinesses and improve lives with thoughtful, well-researched use of plants, animals, numbers and words. Visit our website to learn more, https://www.ag.k-state.edu/

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportun

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