Corporate Legal Secretary

Robert Half • San Mateo, CA • 1h ago

Description We are looking for a highly organized Corporate Legal Secretary to support senior legal leadership and contribute to the daily operations of a busy legal team in San Mateo, California. This position blends executive-level coordination with legal administrative work, requiring discretion, accuracy, and strong follow-through. The ideal candidate will be comfortable managing competing priorities, handling sensitive documentation, and partnering with internal teams and external contacts in a detail-focused real estate environment.

Responsibilities:

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties.

Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment.

Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets.

Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures.

Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters.

Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals.

Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details.

Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department.

Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages.

Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed. Requirements - Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department.

Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives.

Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures.

Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued.

Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records.

Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment.

Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams.

Notary Public commission or willingness to obtain certification after joining is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Corporate Paralegal - Real Estate

Robert Half • Menlo Park, CA • 1h ago

Legal & Paralegal

Description We are looking for a detail-oriented Corporate Paralegal with real estate experience to support complex financing and transactional matters in San Francisco, California. This role will focus on preparing and...

1h ago

Go to Apply

Legal Secretary

Robert Half • San Francisco, CA • 7h ago

Legal & Paralegal

Description A reputable San Francisco-based law firm is seeking an experienced Litigation Secretary to support its busy civil litigation practice. This is a contract-to-hire opportunity for a proactive, detail-oriented l...

7h ago

Go to Apply

Attorney/Lawyer

Robert Half • San Francisco, CA • 1d ago

Legal & Paralegal

Description REMOTE OPPORTUNITY!! Candidates must be located in CA! We are looking for an attorney with a solid foundation in civil litigation to join a practice serving clients in San Francisco, California. This role cen...

1d ago

Go to Apply

Deputy City Attorney - Government Team - City Attorney's Office (8177)

City and County of San Francisco • San Francisco, CA • 1d ago

Legal & Paralegal

Appointment Type: Permanent Exempt (PEX) position; individuals who are appointed to Exempt Positions are appointed at the pleasure of their appointing officer and are considered to be "at-will." Application Opening: May...

1d ago

Go to Apply

Paralegal- Real Estate Law

Adecco US, Inc. • Dublin, CA • 1d ago

Legal & Paralegal

Adecco is assisting a Fortune 500 client in recruiting for a Paralegal - Real Estate Law in Dublin, CA. This is a full-time temporary-to-hire position in Dublin, CA. Paralegal jobs require candidates to have excellent co...

1d ago

Go to Apply

Paralegal

Robert Half • Sunnyvale, CA • 2d ago

Legal & Paralegal

Description Overview Our client is seeking a mid- to senior-level Paralegal to support a busy practice spanning civil litigation, personal injury and trust and estate litigation. This Paralegal role is ideal for candidat...

2d ago

Go to Apply

Business Immigration Attorney

Robert Half • San Francisco, CA • 2d ago

Legal & Paralegal

Description A global immigration law firm is seeking an Attorney to support its San Francisco team on a contract basis. This role supports a high-volume caseload of employment-based immigration matters, with a primary fo...

2d ago

Go to Apply

Electricity and Wildfire Research Fellow, Stanford Law School

Stanford University • Stanford, CA • 2d ago

Legal & Paralegal

Electricity and Wildfire Research Fellow, Stanford Law School School of Law, Stanford, California, United States New Research Post Date 5 hours ago Requisition # 109180 The Climate and Energy Policy Program (CEPP) of Sta...

2d ago

Go to Apply

Sr. Employment Attorney

Robert Half • Berkeley, CA • 3d ago

Legal & Paralegal

Description We are looking for an experienced Senior Employment Attorney to join a legal team serving clients in California. This position focuses on guiding employers through complex workplace matters, handling disputes...

3d ago

Go to Apply

Associate Attorney

Robert Half • Burlingame, CA • 3d ago

Legal & Paralegal

Description We are looking for an Associate Attorney to join a commercial litigation practice in Burlingame, California. This opportunity is well suited for a lawyer who thrives in a fast-paced setting, brings strong jud...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)