Corporate Legal Secretary

Robert Half • San Mateo, CA • 3w ago

Description We are looking for a highly organized Corporate Legal Secretary to support senior legal leadership and contribute to the daily operations of a busy legal team in San Mateo, California. This position blends executive-level coordination with legal administrative work, requiring discretion, accuracy, and strong follow-through. The ideal candidate will be comfortable managing competing priorities, handling sensitive documentation, and partnering with internal teams and external contacts in a detail-focused real estate environment.

Responsibilities:

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties.

Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment.

Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets.

Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures.

Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters.

Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals.

Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details.

Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department.

Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages.

Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed. Requirements - Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department.

Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives.

Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures.

Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued.

Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records.

Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment.

Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams.

Notary Public commission or willingness to obtain certification after joining is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Attorney

Robert Half • Palo Alto, CA • 23h ago

Legal & Paralegal

Description Our client is seeking a Litigation Attorney to join their growing team in Palo Alto. This hybrid to remote opportunity offers a Litigation Attorney the chance to work alongside experienced litigators handling...

23h ago

Go to Apply

Industrial Automation Sales Manager

Graybar • Dublin, CA • 1d ago

Legal & Paralegal

Are you ready? Purpose Lead and develop high-tech automation/control team including Technical Specialists, Sales Engineers, Quotation Specialists, and others, as required. Collaborate with customers, suppliers and Grayba...

1d ago

Go to Apply

Sr. Staff Engineer Industrial

Northrop Grumman • Sunnyvale, CA • 1d ago

Legal & Paralegal

RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: Secret TRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunit...

1d ago

Go to Apply

Industrial Maintenance Union Specialist

UPS • Fremont, CA • 1d ago

Legal & Paralegal

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities,...

1d ago

Go to Apply

Legal Administrative Assistant

Robert Half • Menlo Park, CA • 1d ago

Legal & Paralegal

Description We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedul...

1d ago

Go to Apply

Family Law Paralegal

Robert Half • San Francisco, CA • 2d ago

Legal & Paralegal

Description A well-established San Francisco-based law firm is seeking a Family Law Paralegal to support its active family law practice. This is a contract-to-hire opportunity for a paralegal with experience assisting at...

2d ago

Go to Apply

Family Law Attorney

Robert Half • San Francisco, CA • 2d ago

Legal & Paralegal

Description A well-established San Francisco-based law firm is seeking a Family Law Attorney to support its growing family law practice. This is a contract-to-hire opportunity for an attorney with hands-on experience han...

2d ago

Go to Apply

Associate Attorney

Robert Half • San Mateo, CA • 2d ago

Legal & Paralegal

Description We are looking for an experienced litigation attorney to join a California firm in a contract-to-permanent role. This position offers the opportunity to manage civil litigation matters with a high level of au...

2d ago

Go to Apply

Litigation Attorney

Robert Half • San Francisco, CA • 2d ago

Legal & Paralegal

Description A well-established San Francisco-based personal injury law firm is seeking a Litigation Attorney to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, m...

2d ago

Go to Apply

Litigation Attorney (part-time, remote)

Robert Half • San Francisco, CA • 2d ago

Legal & Paralegal

Description Our boutique law firm client is seeking an experienced Litigation Attorney to provide temporary, part-time coverage during an extended medical leave. The firm's practice has a strong concentration in real est...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)