Administrative Assistant - Catering Sales

ASM Global • San Francisco, CA • 1h ago

Catering Sales Administrative AssistantLegends Global, Moscone Center - Hospitality Division

Join our team and be at the center of unforgettable events!

We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team. In this fast-paced role, you will be the first point of contact for clients and a key partner behind the scenes, helping bring events to life from start to finish.

What You Will Do...

As the hub of our office and Catering Sales operations, you will:

Serve as the welcoming face of our main office, greeting clients, vendors, and guests

Answer and direct incoming calls with professionalism and care

Support Catering Sales Managers by preparing and sending menus and contracts to prospective clients

Process and distribute key event documents, including Banquet Event Orders, daily reports, signage, and updates

Assist with weekly Sales Department scheduling

Manage incoming and outgoing mail

Keep the office organized, clean, and running smoothly, including ensuring kitchen areas are stocked

Jump in to support special projects and tasks from Sales and Exhibitor Managers

What We Are Looking For...

We are seeking someone who thrives in a collaborative, high energy environment and enjoys multitasking with purpose:

Excellent communication and customer service skills

Professional phone etiquette and a welcoming presence

Strong organizational skills and attention to detail

Proficiency in Microsoft Office, including Word and Excel

Ability to manage multiple priorities in a fast-paced setting

Comfort working with cross functional teams and diverse clients

Basic knowledge of food, beverage, or hospitality operations is a plus

What to Expect...

A fast paced, team oriented environment where no two days are the same

Opportunities to interact with clients and support high profile events

A role that keeps you engaged, active, and connected across departments

Physical Requirements...

Ability to sit, stand, and walk for extended periods

Regular use of hands and communication skills in a busy office setting

Why Join Us?

At Legends Global, we do not just host events, we create experiences. Be part of a team that values collaboration, professionalism, and excellence in hospitality.

Equal Opportunity Employer StatementLegends Global is an Equal Opportunity and Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.

COMPENSATION $28.00-35.00 PER HOUR

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