Job Descriptions:
GENERAL JOB SUMMARY:
The Accounts Payable (AP) role is responsible for the accurate and timely processing of supplier invoices, ensuring proper alignment with purchase orders, receipts, and contractual terms. This role is critical to maintaining financial integrity, supplier relationships, and compliance within a government contracting and AS9100-regulated environment.
The AP function operates within Deltek Costpoint and ensures that all financial transactions are properly coded, approved, and traceable across programs, production, engineering, and supply chain activities.
This position reports to the Financial Controller and works closely with Supply Chain, Receiving, MP&L, Quality, and Program teams to ensure invoice accuracy and resolution of discrepancies.
ESSENTIAL JOB FUNCTIONS:
Invoice Processing & Validation
Process supplier invoices in Costpoint with accuracy and timeliness
Perform 3-way match (Purchase Order, Receiving, Invoice) prior to payment
Validate pricing, quantities, terms, and tax treatment
Ensure invoices are coded correctly to:
Project / Program
Organization / Department
General Ledger accounts
Purchase Order & Receiving Alignment
Coordinate with Supply Chain (Buyers) and Receiving to resolve discrepancies
Ensure all invoices are supported by approved purchase orders and receiving documentation
Support resolution of:
Quantity mismatches
Pricing discrepancies
Missing receipts or incomplete documentation
Payment Processing
Prepare and process payment runs (ACH, wire, check) in accordance with terms
Ensure timely payments to maintain supplier performance and relationships
Monitor and optimize payment timing relative to cash flow and contractual terms
Vendor Management Support
Maintain accurate vendor records in Costpoint
Support vendor onboarding in alignment with compliance requirements (W-9, banking, etc.)
Respond to supplier inquiries related to invoices and payments
Coordinate with Supply Chain on vendor performance and issue resolution
Reconciliation & Financial Accuracy
Reconcile AP subledger to General Ledger
Monitor open liabilities and ensure proper accruals where required
Support month-end close activities related to accounts payable
Ensure financial data reflects actual procurement and operational activity
Compliance & Internal Controls
Adhere to Segregation of Duties (SoD) requirements within Costpoint
Ensure compliance with:
FAR / DFARS (as applicable)
AS9100D documentation and traceability expectations
Internal financial policies and controls
Maintain audit-ready documentation for all transactions
Cross-Functional Integration
Interface with:
Supply Chain - PO accuracy, pricing, vendor alignment
Receiving / MP&L - receipt verification and inventory alignment
Quality - nonconforming material impacting invoice/payment holds
Operations - material usage and timing alignment
PMO / Cost Analyst - project cost tracking and validation
Ensure financial transactions reflect real-time operational execution
Issue Resolution & Problem Solving
Identify and resolve invoice discrepancies and processing delays
Escalate systemic issues (pricing, supplier performance, process gaps)
Support root cause and corrective action for recurring AP issues
Continuous Improvement
Improve AP workflows, cycle times, and accuracy
Support automation and standardization within Costpoint
Contribute to process improvements across Procure-to-Pay (P2P) cycle
SUPERVISORY RESPONSIBILITY
No direct supervisory responsibility
Works under direction of the Financial Controller
Required Experience:
KNOWLEDGE, SKILLS & ABILITIES
Required
Strong understanding of Accounts Payable processes and controls
Experience with ERP systems (preferably Deltek Costpoint)
Knowledge of 3-way matching (PO, Receipt, Invoice)
High attention to detail and accuracy
Strong organizational and time management skills
Proficiency in Microsoft Excel
Ability to work cross-functionally in a fast-paced environment
Ability to handle sensitive financial and export-controlled information (ITAR awareness)
Preferred
Experience in government contracting (FAR / DFARS)
Experience in manufacturing or aerospace environment
Familiarity with inventory-driven environments and material traceability
Understanding of procurement and supply chain processes
EDUCATION AND EXPERIENCE
Required
Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
2-5 years of Accounts Payable or related experience
Preferred
Experience with Costpoint ERP
Experience supporting audits and compliance environments
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS
Office-based role with frequent cross-functional interaction
Ability to work in a dynamic, fast-paced environment
Occasional interaction with receiving, inventory, and production areas
Ability to sit and work at a computer for extended periods
TRAVEL REQUIREMENTS
Minimal (
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.
A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES.
EEO/M/F/D/V
LI-Onsite
Keyword: Accounts Payable, invoice processing, Costpoint, 3-way match, purchase orders, receiving alignment, vendor management, payment processing, reconciliations, FAR, DFARS, AS9100, compliance
Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
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From: Kratos Defense
