Administrative Assistant

ABM Industries • Taylor, TX • 2h ago

Overview

The Administrative Assistant is responsible for assisting the onsite management and crews. This position provides administrative support with flawless execution. Strong customer service, administrative background, HR experience, and ability to effectively work with the team.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

Recruiting: post positions, phone screenings, schedule interviews.

Submit new hire KPA's

Hiring: Promesa BG, ABM hiring process, schedule training classes.

Onboarding: register protocol classes, email/NT account, visitor request.

Orientation: computer systems, time card use, training requirements, and access requirements

Review HR onboarding with new hire during orientation.

Provide new hires with shirts, vest, hard hat, frogg togg, etc.

Ensure acknowledgement forms are signed for all equipment provided.

PTO scheduling, and audit compliance tracking for programs (KPIs, and filing systems).

Maintain Attendance Calendar, PTO Tracker, Master List, Org Chart, and Pager Tracker.

Order office supplies, materials and uniform shirts for team, as needed.

Provide shirts and boot vouchers to team at yearly anniversaries.

Approve/disapprove time off requests, ensuring PTO is entered into PTO tracker.

Record time off vacancies into SharePoint calendar.

Organize ABM folder

Attend to employee's inquiries: payroll issues, benefit questions.

ABM employee support: PPE, IT issues.

Oversight of shift teams' human resources, and other duties.

Submit ECF's, direct deposit forms, and doculivery forms for team.

Request make up checks, as needed.

Receive and act upon notifications from ABM management.

Identify, communicate, and escalate any payroll, scheduling, etc. issues to GCS management

Provide birthday card and small birthday cake for team.

Request new and replacement pagers, as needed.

Send email reminders for WFM forms and time off requests needed and enter them into EPAY.

Assist with coupa orders/ABM inventory, ordering of office supplies, pick up of supplies

Assist with billing review and creating of TAGS within ABM Corrigo systems

Assist with distribution of invoices and corrections as requested

All other tasks and duties as assigned.

Qualifications

High school diploma or GED.

2 years of administrative assistant experience.

Excellent customer service, teamwork, and communication skills.

Attention to detail, time management, inventory control, documentation, and reporting skills.

Associates degree preferred

1-2 years' experience in semiconductor industries preferred.

Dress Code: Business Casual

REQNUMBER: 154308

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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