Job Title: Administrative AssistantJob Description
This long-term Administrative Assistant role supports the company owner by delivering high-quality administrative and clerical support. You organize and maintain records, manage data entry, and use Microsoft Excel to create and update reports. The position requires strong communication and organizational skills, as well as confidence working with Microsoft Office and general office technology.
Responsibilities
Provide day-to-day administrative support to the company owner in a professional and proactive manner.
Perform accurate data entry, including inputting, updating, and maintaining information in spreadsheets and databases.
Use Microsoft Excel to generate, update, and organize reports as requested.
Handle general clerical tasks such as filing, faxing, scanning, and organizing physical and digital documents.
Maintain organized records and documentation to ensure easy retrieval of information.
Support calendar management and scheduling needs as required.
Respond to internal and external communications in a clear, professional, and timely manner.
Assist with client support activities, ensuring a positive and helpful experience.
Collaborate with the owner and team members to streamline administrative processes and improve efficiency.
Essential Skills
Proven experience providing administrative support in an office environment.
Strong data entry skills with high attention to detail and accuracy.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Ability to use Microsoft Excel to create, edit, and maintain basic reports and spreadsheets.
Excellent organizational skills with the ability to manage multiple tasks and priorities.
Excellent verbal and written communication skills.
Ability to handle clerical tasks such as filing, scanning, faxing, and organizing documents.
Comfort working in an in-office, computer-based environment.
Additional Skills & Qualifications
Experience providing direct administrative support to leadership or ownership is a plus.
Previous experience in client support or customer-facing administrative work is beneficial.
Strong time-management skills and the ability to work independently with minimal supervision.
Proactive, supportive, and empathetic approach to working with colleagues and clients.
Willingness to grow with the role in a long-term, contract-to-hire opportunity.
Work Environment
This is an in-office, Monday through Friday position, typically working from 8:00 a.m. to 5:00 p.m. You will work at a desk using a computer to perform data entry, manage emails, and create Excel reports, as well as handle physical filing, faxing, and scanning. The role starts as contract-to-hire, offering the opportunity to transition into a long-term position. The company promotes a supportive, empathetic culture with a focus on collaboration and professional growth. Team members enjoy annual pay increases, quarterly outings, and a positive, people-focused work environment. Standard business attire or neat, professional dress is expected in the office.
Job Type & Location
This is a Contract to Hire position based out of Westlake Village, CA.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Westlake Village,CA.
Application Deadline
This position is anticipated to close on May 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
