Executive Assistant

U.S. Bank • Brookfield, WI • 4h ago

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.

Job Description

The Executive Assistant will provide proactive, high-level administrative support to a few executive leaders within a large operations team. This role plays a key part in managing priorities, coordinating logistics, and ensuring day-to-day efficiency across the team. The Executive Assistant acts as a trusted partner, helping leaders stay organized, prepared, and focused on business objectives.

Key Responsibilities

Provide comprehensive administrative support to two leaders, including complex calendar management, prioritization, and scheduling across competing demands

Coordinate meetings, conferences, and presentations, including preparing agendas, materials, and logistics

Take and organize staff meeting notes, ensuring key updates, action items, and follow-ups are documented and tracked

Manage travel arrangements and detailed itineraries, ensuring smooth and efficient execution

Prepare, draft, and edit correspondence, reports, and other documentation

Collect and interpret data to produce reports and support team needs

Maintain strong organization across calendars, communications, documents, and team materials

Support special projects and ad hoc initiatives as assigned

Serve as a point of coordination to help ensure alignment across leader priorities and team activities

Utilize Microsoft Office tools (Word, Excel, PowerPoint, etc.) to create and manage materials

Basic Qualifications

High school diploma or equivalent

Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

Prior administrative experience supporting leaders, including calendar management and scheduling

Well-developed reading, writing, and mathematical skills

Ability to manage multiple tasks, projects, and deadlines simultaneously

Demonstrated administrative and clerical skills

Ability to identify and resolve exceptions and interpret data

Effective verbal and written communication skills, including strong grammar

Proficient computer navigation skills using a variety of software packages, including Microsoft Office

Location expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants (https://careers.usbank.com/global/en/disability-accommodations-for-applicants) .

Benefits:

Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

Healthcare (medical, dental, vision)

Basic term and optional term life insurance

Short-term and long-term disability

Pregnancy disability and parental leave

401(k) and employer-funded retirement plan

Paid vacation (from two to five weeks depending on salary grade and tenure)

Up to 11 paid holiday opportunities

Adoption assistance

Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here (https://careers.usbank.com/global/en/benefits/us) .

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program (https://careers.usbank.com/verification-of-eligibility-for-employment) .

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

Similar Jobs

Registered Nurse (RN) - 4C - Inpatient Acute Care

Veterans Affairs, Veterans Health Administration • Milwaukee, WI • 1h ago

Hospital & Medical

Summary This position is located at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin ( http://www.milwaukee.va.gov/ ). Milwaukee is located in southeastern Wisconsin, about 90 minutes from Chicago, IL an...

1h ago

Go to Apply

Warehouse - IMMEDIATE HIRING

Aerotek • Milwaukee, WI • 2h ago

Manufacturing & Warehouse

Job Title: Warehouse Specialist / Order Picker Aerotek is hiring now for their best clients in the market. Grab this opportunity to work with one of our client for a Specialist / Order Picker position with pay range star...

2h ago

Go to Apply

Audit Project Manager - Model Risk

U.S. Bank • Milwaukee, WI • 2h ago

Finance, Accounting & Banking

2h ago

Go to Apply

Warehouse Associate / Delivery Driver

JOHNSTONE SUPPLY • Oak Creek, WI • 3h ago

Retail & Hospitality

JOB REQUIREMENTS: Position Overview Johnstone Supply of SEWI is looking for a dependable and safety-focused Warehouse Associate / Delivery Driver to join our Oak Creek team. This hands-on role combines warehouse operatio...

3h ago

Go to Apply

Warehouse Associate - Weekend Shift

Aerotek • Waukesha, WI • 3h ago

Manufacturing & Warehouse

Job Title: Warehouse Associate - Weekend Shift Job Description The Warehouse Associate on the weekend shift safely operates forklifts and yard tractors to load, unload, and move products within a refrigerated facility. T...

3h ago

Go to Apply

Chief Medical Officer

Ascension Health • Milwaukee, WI • 4h ago

Hospital & Medical

Your future role at a glance Location: Milwaukee, WI Eligible for an annual bonus incentive Life at Ascension: Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and as...

4h ago

Go to Apply

MEDICAL ASSISTANT SR / MEDICAL ASSISTANT

FROEDTERT • Menomonee Falls, WI • 4h ago

Hospital & Medical

JOB REQUIREMENTS: Eligible for \$5,000 Sign-on Bonus Discover. Achieve. Succeed. #BeHere Ask about our new Medical Assistant Career Ladder to find out how you can grow with Froedtert Health! Location: US:WI:MENOMONEE FAL...

4h ago

Go to Apply

Chief Medical Officer

Ascension Health • Milwaukee, WI • 4h ago

Hospital & Medical

Your future role at a glance Ascension Columbia St. Mary's is looking to hire a Chief Medical Officer to join our team! Location: Milwaukee, WI Eligible for an annual bonus incentive Life at Ascension: Where purpose meet...

4h ago

Go to Apply

Accounting Specialist

MULTIPLE LISTING SERVICE INC • Milwaukee, WI • 4h ago

Finance, Accounting & Banking

JOB REQUIREMENTS: Report to management about asset utilization and audit results, and recommend changes in operations and financial activities. Prepare detailed reports on audit findings. Inspect account books and accoun...

4h ago

Go to Apply

Accounting Specialist

Aston Carter • New Berlin, WI • 4h ago

Finance, Accounting & Banking

Position Summary We are seeking a detail-oriented and motivated Accounting Specialist with 1-3 years of experience to support day-to-day accounting operations. This role is responsible for processing financial transactio...

4h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)