ADMINISTRATIVE ASSISTANT 2

State of Arizona • Phoenix, AZ • 1h ago

Job No: 540558

Work Type: Full-time

Location: PHOENIX

Categories: Administrative Support/Customer Service,Misc/Other/Not Applicable

DEPT OF HEALTH SERVICES The Arizona State Hospital (ASH) provides inpatient psychiatric care to persons with serious mental illness who need long-term behavioral health care. ASH promotes hope and wellness for our patients and creates opportunities to participate in planning, delivering and evaluating services that assist with recovery. Treatment is individualized with goals that focus on education about an illness, instilling hope and improving one's overall quality of life. The Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. The Arizona State Hospital also offers 12 hour shifts for our Direct Care staff as well as some alternative work schedules, flexible hours for non-direct care staff. We offer a robust benefit package, including the ADHS Student Loan Assistance Pilot Program where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Administrative Assistant 2

Job Location:

Address: 501 N. 24th Street Phoenix, AZ 85008

Posting Details:

Salary: $19.7669

Grade: 15

Job Summary:

This position will provide mail and property services to the Civil and Forensic Hospital. This includes all work related to patient, clinical staff and administrative mail and property services. This position shall pick up mail Monday through Friday (except Holidays), separates, X-Ray packages for contraband, completes all documentation and issue procedures to including update patient property logs. Provides as needed Courier services for inter-agency mail. Perform Security Control Room operations as required to support staffing and operational needs.

Job Duties:

Sort and collate incoming and outgoing mail following established processes for all incoming patient mail/packages.

Issue patient packages following established processes.

Conducts Courier duties as needed

Prepare and compile a variety of administrative assignments including work of considerable difficulty that must remain confidential.

Other duties as assigned as related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

Postal system and mail procedures.

Courier Responsibilities.

Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:

Must have exceptional written/oral communication skills

Organizational analysts: word processing with a variety of software packages.

Skills also include analytical, interpersonal, communication (written/oral) and project management.

Ability to:

Communicate verbally and in writing with a diverse group of employees, patients, residents and community members.

Walk/stand for long durations while issuing mail and property to patients.

Recognize and identify contraband.

Resolve issues and concerns while maintaining positive customer relationships

Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination

Selective Preference(s):

High School diploma or equivalent, previous mail room experience a plus.

Pre-Employment Requirements:

Driver's License

Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical and dental insurance plans

Paid vacation and sick time

10 paid holidays per year

Wellness program and plans

Life insurance

Short/long-term disability insurance

Defined retirement plan

Award winning Infant at Work program

Credit union membership

Transit subsidy

ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)

Retirement :

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 220-6462. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

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