Administrative Coordinator

Robert Half • Centennial, CO • 3h ago

Description

We are looking for an Administrative Coordinator to join a medical device organization in Centennial, Colorado in a contract role with permanent potential.

This position supports a small, collaborative office by handling essential administrative and sales support activities that keep daily operations running efficiently.

The ideal candidate is highly organized, attentive to detail, and comfortable managing order processing, invoicing, and cross-functional coordination in a fast-paced environment.

Responsibilities:

Support the sales team with day-to-day administrative work that helps maintain efficient office operations and timely customer service.

Manage customer orders from intake through completion by reviewing shared communications, coordinating shipment preparation, and ensuring accurate billing.

Prepare shipping documentation and labels for outgoing products, including sterile drapes and related surgical accessory orders tied to scheduled procedures.

Enter purchase orders, product details, and pricing information into internal platforms and vendor portals with a strong focus on accuracy.

Create and update quotes for customized product configurations within company systems to support sales activities.

Assist with invoice preparation and provide administrative support for vendor setup and related accounting tasks.

Organize and maintain digital and physical records so documents remain accessible, complete, and audit-ready.

Work closely with sales, accounting, service, and leadership teams to complete shared administrative assignments and special projects.

Follow established workflows independently while stepping in proactively to help wherever needed in a small office environment.

Requirements

At least 2 years of experience in administrative support, office coordination, sales support, or a related function.

Strong attention to detail with the ability to track multiple tasks and complete work thoroughly without missing key steps.

Proficiency with Microsoft Office applications, especially Excel, and comfort learning business systems such as Acumatica.

Experience with order entry, invoicing, data entry, filing, and customer-facing administrative processes.

Ability to communicate professionally by phone and email with customers, vendors, and internal teams.

Proven ability to learn quickly, take initiative, and contribute effectively in a hands-on team setting.

Background supporting customer service, scheduling, office administration, or order fulfillment activities is preferred.

Experience in the medical device industry or another regulated product environment is a plus.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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Oracle • Denver, CO • 13h ago

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