Office Assistant - Real Estate Agency

System One • Toms River, NJ • 21h ago

Job Title: Office Assistant - Real Estate Agency

Location: Toms River, NJ

Type: Direct Hire

Compensation: $65,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K - 2K per month)

Work Model: Requires 100% onsite office work in Toms River, NJ (Remote work is not available)

Hours: Monday - Friday, 9:00 AM - 5:00 PM

Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.

Attire: Business professional, every day.

Office Assistant - Real Estate Agency

Location: Toms River, NJ

Job Type: Full-Time

Experience Level: 1-3 Years Preferred

Industry Keywords: Real Estate Administration, Transaction Coordinator, Listing Coordinator, MLS, Brokerage Support

About the Role:

We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ.

This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals.

You will play a key role in keeping listings accurate, organized, and moving smoothly from listing launch through closing across luxury residential and select commercial properties (typically under $3M).

Key Responsibilities:

Coordinate real estate listings from pre-market through closing

Enter, update, and maintain MLS listings and ensure accuracy across all platforms

Support transaction coordination activities across multiple active deals

Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors

Track real estate transaction timelines, deadlines, contingencies, and milestones

Assist with scheduling showings, inspections, appraisals, and closings

Organize and maintain digital transaction files and brokerage records

Support listing marketing including photos, staging coordination, and property details

Prepare CMAs, listing packages, and supporting client documentation

Ensure compliance with brokerage procedures and real estate documentation standards

Monitor deal progress and proactively follow up to keep transactions on track

Office Assistant - Real Estate Agency Qualifications:

1-3 years of experience in a real estate office, brokerage, or property management support role

Hands-on experience with MLS systems and listing input/update processes required

Experience supporting real estate transactions, listings, or agent teams preferred

Strong understanding of real estate workflows (listing ? under contract ? closing)

Excellent organizational and time management skills

Strong written and verbal communication skills

Ability to manage multiple listings and transactions simultaneously

High attention to detail and accuracy with data entry and documentation

Comfortable working in a fast-paced real estate brokerage environment

Office Assistant - Real Estate Agency Preferred Experience:

Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages).

Brokerage office or related real estate "team" support experience

CRM system experience

Exposure to luxury residential or commercial real estate transactions a huge plus!

Experience coordinating with attorneys, lenders, and title companies

What This Role Offers

Direct involvement in active real estate transactions from start to finish

Exposure to luxury residential and commercial real estate deals

Opportunity to work closely with top-producing real estate professionals

Strong growth potential into Transaction Coordinator or Operations Manager roles

Fast-paced, hands-on brokerage environment with real responsibility

Ideal Candidate Profile

This role is best suited for someone who is:

Currently working in real estate administration or brokerage support

Looking to grow beyond basic office assistant responsibilities

Comfortable managing multiple real estate transactions at once

Highly detail-oriented and deadline-driven

Interested in both the marketing and operational side of real estate

M1

Ref: #563-Joule Staffing - Toms River

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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