Administrative Assistant III

SAIC • Huntsville, AL • 2d ago

Description

?SAIC is seeking a highly organized and motivated Executive Administrative Assistant to support MACH-TB. This position will play a critical role in providing administrative and logistical support to ensure the smooth execution of hypersonic flight test operations. The individual will be located at the customer site and serve as the central point of communication and coordination for travel arrangements, scheduling, reporting, and mission preparations. This position requires travel to various test ranges and provides an opportunity to support mission-critical national defense programs.

Key Responsibilities:

Travel Coordination: Coordinate travel arrangements for customers, including air travel, lodging, and ground transportation for onsite test events.

Prepare and submit travel expense reports and manage all related documentation to comply with government travel regulations (e.g., Joint Travel Regulations).

Scheduling and Calendar Management:

Manage and maintain schedules for the MACH-TB Test Execution Team, including meeting coordination, appointment scheduling, and reminders for executive staff.

Serve as a point of contact for all scheduling needs, ensuring alignment between various stakeholders and organizational priorities.

Document Preparation and Reporting: Assist in preparing reports, meeting minutes, and briefing packages to support leadership decision-making.

Manage version control for presentation materials and ensure accuracy in deliverables submitted to leadership and stakeholders.

Maintain organized records of mission plans, correspondence, and other program artifacts in compliance with records management guidelines.

Mission Operational Support: Travel as needed (25-30%) to test ranges to provide onsite administrative and logistical support during mission preparations ahead of hypersonic test events.

Support scheduling of on-site activities, coordinate team access, and assist with test event preparations to ensure seamless execution of missions.

Work directly with government and contractor personnel to address operational needs, such as badging, logistics, and event coordination.

Prepare and submit Visit Access Requests (VARs) for government leadership, ensuring timely processing and compliance with security requirements.

Qualifications

Basic Qualifications:

Active Secret Clearance required (or the ability to obtain and maintain a clearance).

High school diploma or equivalent; post-secondary education or certifications in business administration or a related field preferred.

Minimum of 5 years of administrative experience , with previous experience supporting executives, government program offices, or technical teams.

Proven ability to manage complex schedules, travel arrangements, and coordination activities involving multiple stakeholders.

Strong technical proficiency with MS Office applications, including MS Teams, Word, Excel, PowerPoint, and Outlook .

Exceptional written and verbal communication skills, with the ability to compile, organize, and present information in a clear and professional manner.

Ability to handle multiple tasks effectively, prioritize responsibilities, and maintain attention to detail in high-tempo environments.

Preferred Qualifications:

Experience with Defense Travel System (DTS)

REQNUMBER: 2612476

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability

SAIC

Go to Apply

Share this job

Similar Jobs

Area Manager II

Amazon • Tanner, AL • 7h ago

Management & Administrative

Description Our WW Operations network delivers millions of packages and smiles to Amazon customers every day. We are looking for motivated, customer-focused individuals who want to join our team as an Area Manager. In th...

7h ago

Go to Apply

Area Manager II

Amazon • Tanner, AL • 7h ago

Management & Administrative

7h ago

Go to Apply

Executive Administrative Assistant

RTX Corporation • Huntsville, AL • 1d ago

Management & Administrative

Date Posted: 2026-05-13 Country: United States of America Location: US-AL-HUNTSVILLE-315 ~ 315 Bob Heath Dr ~ BOB HEATH Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: The abilit...

1d ago

Go to Apply

Manager, Marketing Automation & Analytics

RxBenefits • Huntsville, AL • 1d ago

Management & Administrative

The Manager, Marketing Automation & Analytics will lead the systems, automation, analytics, and reporting infrastructure that powers RxBenefits' demand generation efforts. This role is responsible for ensuring market...

1d ago

Go to Apply

Senior Manager, Operations & Supply Chain - Stinger - (Tucson, Andover, McKinney, or Huntsville)

RTX Corporation • Huntsville, AL • 3d ago

Management & Administrative

Date Posted: 2026-05-11 Country: United States of America Location: US-AZ-TUCSON-M09 ~ 3350 E Hemisphere Loop ~ BLDG M09 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: The abili...

3d ago

Go to Apply

Account Manager - IP&E

Avnet • Huntsville, AL • 4d ago

Management & Administrative

Who We Are: At Avnet, relationships matter. We are a global, FORTUNE ® 500 technology distributor and solutions company that delivers design, supply chain and logistics expertise to customers at every stage of a product'...

4d ago

Go to Apply

Senior Program Operations Manager, NGSR (Tucson, Andover, McKinney, or Huntsville)

RTX Corporation • Huntsville, AL • 4d ago

Management & Administrative

Date Posted: 2026-05-10 Country: United States of America Location: US-AZ-TUCSON-M09 ~ 3350 E Hemisphere Loop ~ BLDG M09 Position Role Type: Hybrid U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active an...

4d ago

Go to Apply

Senior Software Engineering Manager - MilAv OPAS (Hybrid)

RTX Corporation • Huntsville, AL • 5d ago

Management & Administrative

Date Posted: 2026-05-08 Country: United States of America Location: US-IA-CEDAR RAPIDS-182 ~ 1100 Cimmie Ave Ne ~ BLDG 182 Position Role Type: Hybrid U.S. Citizen, U.S. Person, or Immigration Status Requirements: This jo...

5d ago

Go to Apply

Customer Service Associate I

Dollar Tree • Huntsville, AL • 6d ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

6d ago

Go to Apply

Senior Material Program Manager, NGSRI (Tucson, Andover, McKinney, or Huntsville)

RTX Corporation • Huntsville, AL • 6d ago

Management & Administrative

Date Posted: 2026-05-08 Country: United States of America Location: US-AZ-TUCSON-M09 ~ 3350 E Hemisphere Loop ~ BLDG M09 Position Role Type: Hybrid U.S. Citizen, U.S. Person, or Immigration Status Requirements: The abili...

6d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)