Administrative Specialist - Data Cleanup Project
Job Description
This role focuses on a 90-day data cleanup project to organize and enhance the accuracy of an internal applicant database. The Administrative Specialist will review more than 1,500 applications, categorize and clean records, and ensure that the data is accurate, current, and easy to use going forward. This position is strictly focused on data and administrative work and does not involve any applicant outreach, as all communication is managed by a third party.
Responsibilities
Review applications to determine their status, relevance, and appropriate next steps within the internal applicant database.
Identify and remove duplicate applications to maintain a clean and accurate dataset.
Verify which applicants have already been contacted by the third party and update records accordingly.
Remove outdated, inactive, or irrelevant applicants from the system to improve data quality.
Update applicant records and maintain accuracy within the internal platform, ensuring consistency and completeness.
Complete administrative tasks related to documentation, tracking, and organization of applicant information.
Utilize Microsoft Office tools, including Excel, Teams, Word, and Outlook, to support data entry, tracking, and communication.
Perform data entry and administrative support tasks with a high level of attention to detail and accuracy.
Work independently to meet project timelines, daily goals, and productivity expectations.
Collaborate as needed with team members and stakeholders to clarify data requirements and resolve discrepancies.
Essential Skills
1-2+ years of experience in a professional office setting.
Proficiency with Microsoft Office, including Excel, Teams, Word, and Outlook.
Strong data entry skills with a focus on accuracy and attention to detail.
Experience providing administrative support in a professional environment.
Ability to organize and manage large volumes of information or records.
Capability to work independently and meet deadlines in a fast-moving setting.
Effective written and verbal communication skills for internal coordination.
Additional Skills & Qualifications
Experience in recruiting, talent acquisition, or recruitment support, including activities such as screening resumes and supporting hiring processes.
Background in customer service, demonstrating strong client or stakeholder support skills.
Familiarity with full-cycle recruitment processes, even if not the primary focus of this role.
Experience with administrative support in sales or related business functions.
Good job tenure, such as limited job changes over a five-year period, indicating stability and commitment.
Experience working in an upbeat, fast-moving culture or large corporate environment.
Work Environment
This position operates in a professional office environment and is fully onsite. Standard hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. The role is a focused 90-day project, offering the opportunity to contribute to a large-scale data initiative within a sizable, fast-moving organization. You will work primarily on a computer using Microsoft Office applications, particularly Excel, Teams, Word, and Outlook. The culture is described as upbeat and fast-moving, providing exposure to a large, enterprise-level environment and offering valuable experience in a structured, corporate setting.
Job Type & Location
This is a Contract position based out of INDIANAPOLIS, IN.
Pay and Benefits
The pay range for this position is $25.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in INDIANAPOLIS,IN.
Application Deadline
This position is anticipated to close on May 26, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
