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Administrative Representative - Health & Human Services

Carver County • Chaska, MN • 2h ago

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Administrative Representative - Health & Human Services

Salary

$19.98 - $29.98 Hourly

Location

Chaska Government Center, MN

Job Type

Full-Time

Job Number

03111

Division

Health & Human Services

Department

Administrative Support-Support Services

Opening Date

05/11/2026

Closing Date

5/20/2026 4:30 PM Central

Description

Benefits

Questions

JOB SUMMARY

Are you looking for a meaningful role that helps improve the lives of County residents needing assistance? As an Administrative Representative in our Health & Human Services (HHS) department, you'll be the welcoming face and steady voice that is the first point of contact in our office. Under the direction of the HHS Office Manager, the HHS Administrative Representative is responsible for the HHS front desk by screening and directing callers and face-to-face customers to appropriate staff/units. The HHS Administrative Representative must possess excellent customer service skills while multi-tasking. This position handles sensitive, highly confidential information. This position provides support to external customers by copying, prepping/scanning/indexing many @types of documents. The HHS Administrative Representative is also responsible for providing clerical support to internal customers by processing mail, copying documents, send/receive faxes, and prepping/scanning/indexing many @types of documents, and maintaining and updating various department records, forms, manuals, brochures or informational packets. This position also performs varied administrative duties, including creating and maintaining departmental spreadsheets and other relevant files.

This position will work onsite at the Chaska Government Center Monday - Friday from 8:00 a.m. - 4:30 p.m.

Carver County offers a comprehensive and flexible benefit plan to meet the needs of employees and their families including affordable health insurance, comprehensive dental insurance, a pension plan through Public Employees Retirement Association (PERA), 12 paid holidays, generous paid time off, and more! For a full list of benefits, please click here:Carver County Benefit Information (https://www.carvercountymn.gov/home/showpublisheddocument/27207) .

TYPICAL DUTIES AND RESPONSIBILITIES

Direct callers and walk-in customers to appropriate parties or units within the agency.

Prepares, scans and indexes documents for various units within the agency.

Performs and conducts various record management and record maintenance functions for the agency.

Opens, sorts and distributes all incoming mail and faxes for the agency. Delivers outgoing mail to the County mail room.

Maintains agency forms, informational packets and agency supplies.

Operates and troubleshoots office equipment.

Maintains a safe and functional environment for staff and customers.

Performs other comparable duties of a like or similar nature as assigned.

MINIMUM QUALIFICATIONS

High school diploma or GED and

2 years of clerical/customer service or related work experience

Associates Degree and

1 year of clerical/customer service or related work experience

SCORED EXAMINATION PROCESS

All applications will be screened for minimum qualifications, scored and ranked. The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews). Final selection for the position will include successful completion of oral interview(s) and background investigation.

Benefit Summary (https://www.carvercountymn.gov/home/showpublisheddocument/27207)

Please select the highest level of education you have completed:

High School Diploma/GED

Associates Degree or higher

None of the above

How many years of customer service experience do you have?

None/less than one year

One year to less than two years

Two years or mroe

How many years of experience do you have answering phones and interacting with customers at a front desk reception area?

No experience/less than one year

One year but less than two years

Two years but less than four years

Four years or more

How many years of clerical/administrative work experience do you have?

No experience/less than one year

One year but less than two years

Two years but less than four years

Four years or more

How many years of experience do you have handling and processing highly confidential information in electronic and paper format?

No experience/less than one year

One year but less than two years

Two years but less than four years

Four years or more

How many years of experience do you have entering and retrieving information in databases that share information across offices, departments, or program areas?

No experience/less than one year

One year but less than two years

Two years but less than four years

Four years or more

How many years of experience do you have prepping files for scanning/electronic imaging?

No experience/less than one year

One year but less than two years

Two years but less than four years

Four years or more

Required Question

Employer

Carver County

Address

600 East 4th Street

Chaska, Minnesota, 55318

Phone

952-361-1525

Website

https://www.carvercountymn.gov

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