Accounts Payable Specialist

Aston Carter • Upland, CA • 5h ago

Job Description (This is a part-time role starting off then will eventually go full-time hours)

This Accounts Payable Specialist will support the accounting department by focusing primarily on reconciliations, vendor statement reviews, and expense report management, with a smaller portion of time dedicated to invoice processing. This role is ideal for a detail-oriented professional with 2+ years of accounts payable experience who enjoys working with numbers, resolving discrepancies, and maintaining accurate financial records using tools such as QuickBooks, Excel, and related systems.

Responsibilities

Perform regular accounts payable reconciliations, including reconciling vendor statements and credit card vendor statements to ensure accuracy and completeness.

Process accounts payable invoices, handling approximately 20% of the workload, and ensure invoices are coded correctly and entered accurately into the accounting system.

Manage and process employee expense reports, including coding expenses and entering data into the system in a timely and accurate manner.

Review supporting documentation for invoices and expenses to verify accuracy, proper approvals, and compliance with company policies.

Investigate and resolve discrepancies in vendor accounts, statements, and expense reports by researching issues and collaborating with internal stakeholders and vendors as needed.

Maintain organized and up-to-date accounts payable records to support reporting, audits, and month-end close activities.

Use QuickBooks and other accounting tools to enter, track, and reconcile accounts payable transactions.

Utilize Excel, including pivot tables and VLOOKUP functions, to analyze data, prepare reconciliations, and support reporting needs.

Collaborate closely with the accounting team and leadership to support overall department goals and ensure smooth day-to-day operations.

Qualifications:

2+ YOE in accounts payable

Ability to process 100+ invoices weekly

Experience with 2 and 3-way matching

Experience with reconciliations

Construction Industry

Experience working with Purchase Orders (POs),

Must have experience with processing expenses

Basic knowledge of Excel

Work Hours

M-TH 9 am to 3 pm (Part - Time). After conversion it will move to 4 /10s (6 am - 4 pm)

Job Type & Location

This is a Contract to Hire position based out of Upland, CA.

Pay and Benefits

The pay range for this position is $27.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Upland,CA.

Application Deadline

This position is anticipated to close on May 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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