Administrative Assistant

Robert Half • Fort Wayne, IN • 17h ago

Description We are looking for an Administrative Assistant to support project coordination, compliance-related activities, and day-to-day operational organization for a growing team. This contract opportunity with potential for a permanent role is ideal for someone who can keep multiple initiatives moving forward, maintain accurate documentation, and communicate effectively with stakeholders across functions. The person in this role will help bring structure to active workstreams, support change implementation efforts, and contribute to clear reporting and meeting coordination.

Responsibilities:

Oversee and update a portfolio of active projects, ensuring priorities, timelines, dependencies, and potential issues are visible and well organized.

Assist with compliance-focused initiatives by coordinating activities, tracking progress, and helping teams align with regulatory and internal expectations.

Build and support change management processes that improve adoption, close process gaps, and promote consistent execution across projects.

Prepare testing plans and help carry out validation activities to confirm changes are implemented effectively and meet intended objectives.

Organize meetings from start to finish by creating agendas, capturing decisions, documenting action items, and sharing follow-up notes with participants.

Develop project schedules, key deliverables, and status updates in partnership with cross-functional stakeholders.

Maintain clear communication with stakeholders by circulating updates, highlighting risks, and escalating barriers that may affect progress.

Keep project records, files, and reporting materials current within a centralized documentation system that supports audit readiness.

Produce clear reports and presentations that summarize milestones, compliance considerations, and overall project performance. Requirements - Experience supporting multiple projects at once in an administrative, project assistant, or coordination capacity.

Strong written and verbal communication skills with the ability to work effectively across varied teams and business partners.

Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.

Familiarity with project tracking or planning tools such as Microsoft Project, Smartsheet, or similar platforms.

Excellent organizational skills, with the ability to manage deadlines, maintain accurate records, and prioritize competing tasks.

Detail-oriented approach with strong analytical and problem-solving abilities.

Ability to work independently, adapt to changing needs, and remain effective in a fast-paced environment.

Exposure to compliance-related work, change management support, or testing coordination is strongly preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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