Office Administration Assistant

Aston Carter • Columbus, OH • 1h ago

Job Title: Office Administration Assistant

Job Description

As an Office Administration Assistant, you will collaborate with Project Managers and other team members to deliver quality and timely services to customers and the corporate office. You will prepare contracts for implementation and ensure effective communication within the organization to the relevant team members. Additionally, you will provide quality administrative support by maintaining quotes, spreadsheets, reports, scheduling meetings, taking minutes, pulling job permits, and assisting the Safety and Sales departments as needed. You will perform your duties confidently, occasionally without supervision, while entering weekly payroll and processing new hire paperwork.

Responsibilities

Collaborate with Project Managers and team members to deliver quality and timely services to customers and the corporate office.

Prepare contracts and ensure effective communication within the organization.

Provide administrative support, including maintaining quotes, spreadsheets, reports, scheduling meetings, taking minutes, pulling job permits, and assisting Safety and Sales departments.

Perform duties effectively and confidently, occasionally without supervision.

Enter weekly payroll and process new hire paperwork.

Essential Skills

Minimum 3-5 years of recent administrative support experience.

Minimum 2 years accounting/billing experience preferred.

Proficiency in Microsoft Word, Excel, PowerPoint, and other Microsoft Office applications.

Strong communication and interpersonal skills with the ability to interact positively and proactively with all levels of the organization.

Excellent written and verbal communication skills.

Team player attitude and professional appearance.

Additional Skills & Qualifications

Ability to use formulas and build tables in Microsoft Excel.

Previous experience in the Mechanical/Electrical field is preferred but not required.

Knowledge or experience within a mechanical contracting firm is a plus.

Work Environment

The role is based in a cubicle office environment, working Monday through Friday from 8:00 AM to 5:00 PM.

Job Type & Location

This is a Contract position based out of Columbus, OH.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbus,OH.

Application Deadline

This position is anticipated to close on May 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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