Project Assistant Specialist (Part Time)

APTIM • Winter Garden, FL • 2h ago

Job Overview:

APTIM currently has an opening for a full-time Administrative Assistant for our Winter Garden, Florida office. The selected candidate will have the opportunity to work independently and in a team setting within a dynamic work environment.

Key Responsibilities/Accountabilities:

· Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed:

· Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls

· Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software

· Assist and support the Office Manager

· Manage front desk in office

· Assist with questions through company website

· Prepare responses to correspondence containing routine inquiries

· Takes messages/meeting minutes

· Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping

· File and retrieve corporate documents, records, and reports.

· Meet, greet, and escort visitors as well as providing access to individuals.

· Manage and maintain schedules for staff as needed

· Open, sort, and distribute incoming correspondence, such as mail and email

· Make travel arrangements for staff as needed.

Basic Qualifications:

· Good communication and organization skills

· Accepts and adapts to change well

· Strong proofreading and editing skills

· Excellent written, verbal and interpersonal skills

· A self-starter, motivated to contribute to the group

· Experience in administrative experience in a professional setting

· Readily learns programs/systems.

· Familiar with Word and formatting techniques

· Familiar with Excel and PowerPoint basics and presentations

· Proficient in Microsoft Office Suite.

· Strong attention to detail.

· Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware

· Ability to maintain a high level of confidentiality especially of employee sensitive material.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

Work that is worthy of your time and talent

Respect and flexibility to live a full life at work and at home

Dogged determination to deliver for our clients and communities

A voice in making our company better

Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $20- $25 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ .

Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.

Company paid and optional Life insurance

Short-term and long-term disability insurance

Accident, Critical Illness, and Hospital Indemnity coverage

Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)

401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:

APTIM 401(k) Guide (https://aptim.makeityoursource.com/getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf)

APTIM - Helpful Documents

Watch our video:

About APTIM - In Pursuit of Better

LI-BN1 #LI-ONSITE

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing HRQuestions@cbifederalservices.com or calling 855.343.5600 for assistance.

EOE/Vets/Disability

APTIM

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