NDI Engineering Company is seeking an full time Administrative Assistant with program analyst/administrative experience, preferably with DOD contracting financial reporting, or other financial management experience.
Roles & Responsibilities:
Analyze financial data to predict future trends and advise on run out dates
Perform funding analysis and execution reports and provide monthly feedback and recommended improvements.
Input, update, and maintain accurate records, databases, and spreadsheets (e.g., in Excel or specialized systems). Process monthly subcontract commercial invoices. Prepare and check data from reports, invoices, or financial records with minimal errors.
Assist in developing, planning and implementing a financial management system. Develop and maintain a tracking system to organize and manage funding and metrics
Support the update and delivery of all support contract requirements
Create, scan, file, and retrieve physical and digital documents. Manage correspondence (emails)
Review/update documents and reports, and correct for formatting/clerical errors and upload into central repository. Manage digital and physical documentation, data entry, processing records and draft supporting document for processing.
Supporting specialized tasks including administrative, programmatic or financial reporting.
Update Department organization rosters and travel spreadsheets monthly.
Track department personnel including onboarding and hiring status.
Manage office supplies, inventory, supplies, procurement etc.
Track engineering metrics, if required.
Coordinate contracting actions and work with team members
Qualification:
High School Diploma or equivalent of a (GED) or higher education
Experience working with senior staff and managers with minimum guidance.
Well versed in Microsoft products, eg, MS Teams, Office, Excel, PowerPoint, Word etc.
Self-starter.
The ideal candidate is detail-oriented, organized, and able to work independently.
Strong organizational skills, attention to detail, excellent communication skills, and the ability to work independently or in a team
Use of management tools via AI, POWERBI or use of JIRA/SYSQL highly desired
Utilizing AI tools to effectively enhance workflow and work environment a plus
Must be U.S. Citizen with an active Secret clearance, or the ability to obtain and maintain a Secret clearance prior to start.
Full time role on site at Thorofare, NJ
Pay:
NDI Engineering Company is a privately-held small business consulting firm. NDI provides engineering and technical services to Government clients chartered with responsibility for the defense of our country. NDI offerings include naval architecture, marine, civil, structural, mechanical, and electrical engineering and design services. NDI has a ISO 9001:2015 Certified Quality System and was a prior recipient of the U.S. Small Business Administration Region II, Prime Contractor of the Year Award. NDI's corporate office is located in Thorofare, NJ with additional offices at the Naval Business Center, Philadelphia, PA, and Virginia Beach, VA.
NDI Engineering Company is an Equal Opportunity Employer. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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