Finance Associate

Northern New York Community Foundation, Inc. • Watertown, NY • 1d ago

The Northern New York Community Foundation is seeking to hire a Finance Associate

Position Summary Record and process charitable gifts and acknowledgements accurately and in a timely manner. Maintain donor and fund records in the organizations database management system. Support the organizations day-to-day financial operations including but not limited to accounts payable, accounts receivable, gift entry and grants.

Gift Processing & Fund Administration: Process and record all charitable gifts including checks, electronic transfers, securities, and other noncash contributions. Maintain accurate donor and fund records within the foundations database. Generate and distribute donor gift acknowledgments and tax receipts. Ensure proper designation and allocation of gifts to donor-advised funds, scholarships, designated funds, field of interest and unrestricted funds. Reconcile gift records within the financial system. Maintain tribute lists and process notification cards, letters and lists. Accounts Payable & Accounts Receivable: Process accounts payable invoices, grant payments, and vendor payments. Maintain accounts receivable records and track incoming payments. Assist with bank deposits and reconciliation processes. Support preparation of financial reports related to gift activity and fund balances. Financial and Administrative Support: Support month-end and year-end closing processes. Assist with preparation of audit documentation and financial reporting. Coordinate with finance staff to ensure compliance with nonprofit accounting standards. Maintain records in accordance with internal policies and regulatory requirements. Operational Support: Assist with administrative tasks related to donor services and fund management. Maintain documentation for grants, funds, and donor-advised fund activity. Support internal operational procedures that ensure accurate gift stewardship. Other Responsibilities: Maintain office calendar and process building use requests in accordance with the organizations building use policy. Answer phone calls in a professional manner and relay messages to staff when necessary. Record and maintain minutes for committee meetings, ensuring accurate documentation of decisions and maintaining official records of the organization. Ensure paper and electronic files are maintained according to the Foundations policy and procedures. Perform other related duties as assigned.

How to apply Community foundations are designed to grow and evolve as their communitys needs change As the Northern New York Community Foundation continues to grow, were looking for talented people who want to use their abilities to make a lasting difference. If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Foundation, as well as a rsum to include three professional references. Application Deadline Interested candidates should submit their application materials no later than May 15, 2026. Applications will be reviewed as they are received, and the organization may interview and fill the position before the official closing date if a suitable candidate is found. Therefore, early application is encouraged to ensure consideration. Please submit your completed application to Stephen Magovney, Chief Financial Officer, at steve@nnycf.org. The position will remain open until filled. You may also mail your application to Northern New York Community Foundation, 131 Washington St., Watertown, New York 13601. We thank all candidates for their interest; however, only those selected for an interview will be contacted. The Northern New York Community Foundation is an Equal Opportunity Employer

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