Summary The Management and Program Analyst serves as a high-level administrative expert for the Physical Medicine and Rehabilitation Service (PMRS), reporting directly to the PMRS Chief. This position is responsible for ensuring the efficient and effective delivery of all PMRS programs in alignment with the PMRS mission, Lexington VA Health Care System (LVAHCS) goals, and Veterans Health Administration (VHA) standards. Responsibilities The incumbent will provide leadership in strategic administrative planning, resource allocation, performance improvement, and oversight of daily operations. This position requires a mastery of qualitative and quantitative methods for assessing program effectiveness and complex management systems. Duties include, but may not be limited to the following: Manages and oversees all PMRS resources, including financial, personnel, and equipment. Develops and implements strategies for the efficient allocation of resources to support PMRS programs. and services. Approves expenditures for all non-recurring items, ensuring they align with budget priorities. Works with Human Resources (HR) and Credentialing and Privileging (C&P) on the hiring of PMRS staff, establishing priorities for personnel, services, supplies, and equipment. Develops and implements standardized performance metrics to measure the quality and timeliness of administrative support services. Identifies long term trends in workload, acuity, and costs to forecast future program requirements. Translates findings into comprehensive business plans and strategic decision papers for executive leadership. Develops administrative norms and procedures for the allocation and distribution of resources across the service. Applies a mastery of advanced management and organizational principles to analyze the administrative health of service. Serves as the senior management analyst responsible for the comprehensive evaluation of PMRS program effectiveness. Analyzes interrelated issues of effectiveness, efficiency, and productivity to develop authoritative recommendations for organizational restructuring. Analyzes the efficiency of administrative support functions across multiple campuses and CBOCs. Develops new administrative criteria and internal policies to ensure compliance and optimize program performance. Designs and conducts complex management studies to resolve substantive problems in health care delivery. Develops new criteria for measuring program accomplishments and evaluates the effectiveness of PMRS programs. Utilizes advanced qualitative and quantitative techniques to mine and interpret data from VHA sources. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework-ADHOC: This position may be authorized for ADHOC telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management and Program Analyst/PD596-30563A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the overall mission, functions, and organization of the Physical Medicine and Rehabilitation Service (PMRS), the Medical Center, and the VISN; Knowledge of management principles and organizational theory to conduct studies of substantial scope regarding the efficiency of health care delivery systems; Mastery of qualitative and quantitative analytical techniques to measure the effectiveness of PMRS programs, including the VISN 9 Network Site for Polytrauma and Amputee Systems of Care; and Knowledge to independently design and conduct comprehensive management studies, analyze new legislation and VHA Directives, and translate external requirements into internal policies. Preferred Experience: Experience in management roles such as supervisory, managerial, or executive positions involving coordination or oversight of programs, people or teams. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required, such as standing, walking, bending, or carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
