Administrative Specialist - HPD
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Administrative Specialist - HPD
Salary
$55,484.00 - $70,337.28 Annually
Location
Houston
Job Type
Full Time
Job Number
38793
Department
Finance
Opening Date
05/08/2026
Closing Date
5/14/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Division: Houston Police Services
Reporting Location: 1200 Travis.
Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PM *Subject to change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS.
Provides administrative and support services to the Houston Police Department's Procurement Division. Maintains a strong customer service focus when working with client departments and P-Card holders, ensuring issues are resolved promptly and professionally.
Prepares reports and maintains records related to studies, purchases, and other procurement activities.
Coordinates, hires, and processes personnel for the Temporary Employees and Retired Officers programs.
RESPONSIBILITIES:
Assists with card issuance, renewals, and maintenance.
Reconciles reports at the end of the month
Assists with P-Card training.
Monitors and audits P-Card activity and helps develop reports for each division in the Houston Police Department.
Monitors P-Card purchase activity for compliance with all applicable policies and laws.
Helps resolve P-Card issues whenever they arrive.
Coordinates efforts with Houston Police Department temporary employees and Employment Program for Retired Officers
Assist with approving time in recruiting program.
Coordinate Houston Police Department Pay or Play program.
Assist with special projects.
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's Degree in Business Administration, Liberal Arts or a related field.
EXPERIENCE REQUIREMENTS:
Three years of administrative experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to candidates with:
Good organizational, verbal and written communication skills and ability to work effectively with all levels of management.
Ability to work in a team environment.
High attention to detail and strong analytical and problem-solving skills.
Advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting tools
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 20
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting:
http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6032.
If you need special services or accommodations, call 832-393-6032 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Which best describes your highest completed level education?
High School Diploma / GED
Associate Degree
Bachelor's Degree or beyond
None of the above
03
Which area of concentration did you obtain your degree?
Business Administration
Fianance
Accounting
Supply Chain Management
Liberal Arts
Other
None of the above
04
Which of the following best describes your administrative experience?
Less than three (3) years of experience
Three (3) years of experience
Four (4) years of experience
Five (5) years of experience
Six (6) years of experience
Seven (7) years or more years of experience
I have no administrative experience
05
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars. Checkbox I have no experience in working with Microsoft Office Products.
NO EXPERIENCE: I have no experience with Microsoft Office
06
Do you have experience working in procurement or a related field?
Yes
No
07
Are you a current City of Houston Finance Employee?
Yes
No
Required Question
