Administrative Intern

Therma LLC • San Jose, CA • 8h ago

Therma, a Legence company

For over 50 years, Therma (https://www.therma.com/) has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun - all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Location: San Jose, CA

Job Type: Full-Time internship; In office

Job Description:

Responsibilities:

Collaborate with the Procurement team to assist in the procurement of goods and services necessary for project completion.

Manage purchase orders, ensuring accuracy, timeliness, and compliance with company policies.

Communicate with suppliers to obtain quotes, negotiate terms, and track delivery schedules.

Maintain accurate records of procurement activities, expenditures, and supplier information.

Assist in vendor selection, evaluation, and relationship management.

Monitor inventory levels and reorder supplies as needed to ensure uninterrupted project operations.

Conduct market research to identify potential new suppliers and cost-saving opportunities.

Support the procurement team in cost analysis and cost reduction initiatives.

Coordinate with internal stakeholders to gather project-specific procurement requirements.

Assist in the resolution of procurement-related issues, discrepancies, and disputes.

Ensure compliance with company procurement policies and applicable regulations.

Assist in the preparation of reports and presentations related to procurement activities.

Contribute to process improvement initiatives within the procurement department.

Requirements:

High School diploma. 1-2 years of Construction Industry experience.

Proven experience in procurement, purchasing, or Construction coordination is advantageous.

Strong analytical skills with attention to detail to manage purchase orders and budgets effectively.

Excellent communication and negotiation skills for interaction with vendors and internal teams.

Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.

Ability to work independently and as part of a collaborative team in a fast-paced environment.

Knowledge of procurement software or ERP systems is a plus.

Strong organizational and time management skills to handle multiple tasks concurrently.

Familiarity with procurement regulations and compliance standards.

Problem-solving skills to address procurement-related issues efficiently.

A proactive and adaptable mindset to thrive in a dynamic work environment.

Willingness to learn and contribute to the growth of the procurement function.

Availability to work for the specified duration of the temporary position.

Note: This job description is intended to provide a general overview of the responsibilities and requirements. Specific responsibilities and qualifications may vary depending on the needs of the company and the duration of the temporary assignment.

Compensation: $25 per hour

LI-JS1 #LI-Onsite

About Legence

Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

Time Off Benefits: Paid sick leave

Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

Job Details

Pay Type Hourly

Employment Indicator Internship

Hiring Min Rate 25 USD

Hiring Max Rate 25 USD

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