Administrative Assistant

Mark IV Enterprises • Rochester, NY • 20h ago

Front Desk Receptionist & Marketing Coordinator

Full-Time | Professional Office Environment

We are seeking a polished, energetic, and highly organized Front Desk Receptionist & Marketing Coordinator to join our team. This role is ideal for someone who enjoys being the face of an organization while also contributing creatively through marketing, social media, and promotional support.

The right candidate is friendly, detail-oriented, tech-savvy, and comfortable balancing customer service with creative and administrative responsibilities.

Responsibilities

Greet visitors and create a welcoming first impression

Answer and direct incoming phone calls professionally

Serve as phone coverage support for apartment communities when on-site managers are out of the office

Respond to leasing inquiries and route calls appropriately

Make outgoing calls to clients, prospects, vendors, or leads

Manage front desk operations and general office support

Assist with scheduling, correspondence, and office coordination

Manage and update company social media accounts including LinkedIn, Facebook, and Instagram

Create simple marketing collateral including postcards, flyers, email graphics, and promotional materials

Assist with community outreach, resident events, and marketing campaigns

Maintain marketing materials and office presentation standards

Support leadership team with administrative and marketing projects

Qualifications

Previous receptionist, administrative, customer service, or office experience preferred

Strong communication and interpersonal skills

Professional appearance and positive attitude

Comfortable handling incoming and outgoing phone communication

Experience with social media platforms and basic marketing tools

Ability to focus to complete tasks in designated area

Ability to create simple designs using Canva or similar program

Strong organizational and multitasking abilities

Proficiency with Microsoft Office and general computer systems

What We're Looking For

Outgoing and personable personality

Creative mindset with attention to detail

Self-starter who can work independently

Someone who enjoys both people-facing interaction and creative projects

Ability to thrive in a fast-paced environment

Compensation & Benefits

Competitive pay based on experience, skills, and market factors and may vary from the posted range

Collaborative and supportive team environment

If you enjoy customer interaction, social media, marketing, and being an important part of a growing team, we'd love to hear from you.

About Mark IV

For nearly 60 years, Mark IV has been a cornerstone of development in Rochester, specializing in creating diverse living spaces and commercial properties. Our extensive portfolio includes:

Over 6,000 single-family homes.

Luxury residential apartments and townhomes

More than 2,500 units in senior living communities

Over 1,000,000 square feet of commercial and light industrial space

Family-Owned and Operated

As a family-owned business, Mark IV emphasizes the importance of a strong team. We seek top-level professionals who excel in teamwork and collaboration, ensuring we achieve the best results together.

Commitment to Innovation

Mark IV leverages technology and innovation to enhance efficiency and service quality.

Digital Marketing

Online maintenance request and tracking system

Online rent payment system

Online employee training program

Property management software

Continuous Improvement

We are dedicated to continually improving our properties to attract and retain outstanding tenants, ensuring our developments remain top-tier in quality and desirability.

Join Mark IV and be part of a team that values excellence, teamwork, and innovation!

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