Job Title: Payroll Specialist
Job Description
The Payroll Specialist is responsible for ensuring the accurate and timely processing, printing, and distribution of payroll checks across all divisions. The role involves completing and filing all required payroll tax reports and performing accounting procedures related to payroll, in accordance with company policies and procedures. The department consists of three employees who execute weekly payroll operations.
Responsibilities
Verify all payroll changes from various locations and enter them into the master file in the computerized system.
Write up and enter any payroll adjustments such as garnishments, deductions, wage assignments, vacation checks, bonus checks, and advances into the computerized system.
Process all timecards, check for accuracy, and prepare for entry into the computerized system.
Enter all payroll data into the computerized system.
Utilize all software systems, including but not limited to Paycom and contract systems.
Print checks and generate all associated payroll reports.
Ensure the completion and maintenance of all required records, filings, and reports related to payroll.
Ensure timely filing of all required government forms and reports.
Prepare and post all weekly information such as holidays and vacations.
Complete all monthly, quarterly, and yearly reports and filings.
Ensure status changes and audits of time records are accurate and resolve any discrepancies.
Respond to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.
Stay updated with HR payroll policies and public policy changes affecting payroll rules and guidelines.
Coordinate with the HR Manager regarding payroll-related administration requirements and individual employee payroll needs.
Prepare and send out all union dues and update rates according to the contract.
Learn and master the in-house timecard system and train employees on its use.
Understand the 1099 process, as the position requires working with contractors during the snow removal season.
Essential Skills
2-4 years of payroll experience
Bilingual English/Spanish
Proficiency in payroll systems
Strong knowledge of payroll tax and compliance
Experience in employee-facing payroll support
Additional Skills & Qualifications
HR-related experience beyond payroll
Union payroll experience
1099/Contractor payroll experience
Exposure to accounting or payroll reporting
High attention to detail and confidentiality
Strong organization and time management skills
Independent judgment and problem-solving skills
Clear and adaptable communication
Collaborative team player
Reliability and deadline discipline
Work Environment
This position is 100% onsite and involves working alongside two other payroll specialists. Payroll is run weekly, and the work schedule is Monday through Friday, from 8 AM to 5 PM. The company offers a supportive team environment with opportunities for growth and advancement. Employees become eligible for insurance coverage, including medical, dental, vision, and life insurance, after 90 days of employment. Additional benefits include flexible spending accounts, a 401K with matching, and a robust PTO program.
Job Type & Location
This is a Contract to Hire position based out of Bartlett, IL.
Pay and Benefits
The pay range for this position is $21.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bartlett,IL.
Application Deadline
This position is anticipated to close on May 15, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
